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Responsibilities

• Project manage and improve office functionality. Facilitate and collaborate with key staff to update the office space to ensure functional efficiency.
• Create a welcoming visitor experience, be aware of visitor schedule, greet and set-up visitor meetings
• Manage and support overall needs in the range of communication with building management, maintenance, coordination of inspections, technical support, ordering supplies, caring for plants, tidying of space, and tenant notifications that involve employees.
• Keep up to date with budget reporting & invoice management for office purchases.
• Oversee and improve upon asset and inventory management systems: keys, equipment on loan, office supplies, and IT hardware management and inventory
• Stock office supplies/keep supplies ordered as needed
• Handle snacks and ensure office is stocked, order breakfast and lunch/managing catering as our office grows
• Manage deliveries from UPS, USPS, and FedEx
• Manage US travel coordination for internal employees, create activity agendas and coordinate in office meals for duration of visits.
• Handle logistics for US events including internal off sites and external conferences

About you

• Engaging personality, team player, and interest to work with a global team
• Can-do attitude of "no job is too big or too small", an outgoing, friendly personality, patience and great customer service skills
• Self-starter who is comfortable in a dynamic, ambiguous environment
• Ability to prioritize and execute on multiple projects
• Good time management and organizational skills
• Innovative, entrepreneurial spirit with an openness to working with a team to support recreation programming for visiting employees
• Ability to be detail-oriented in a fast-paced and ever changing environment
• Able to create, maintain and document schedules, calendars, policies, procedures and systems
• Experience with Zoom & Zoom Rooms

What we offer

• Stock Options. We believe everybody should own a part of the company and want our team members to benefit from our shared success.
• Competitive compensation that includes base pay and an annual bonus
• Health insurance for you and your dependents, including medical, dental, and vision insurance. In partnership with Sequoia One, we offer multiple flexible plans to employees.
• 401(k) Retirement Plan. Effective immediately, no vesting period
• Company equipment. Standard equipment includes a MacBook laptop, a monitor, and a keyboard and mouse of your choice.
• Flexible vacation policy. We encourage employees to use their time off for rest. We have established a minimum of 21.5 days that should be used in 12 months.
• Flexible working hours. You are entrusted to manage your working hours effectively. The only important thing is that it allows for collaboration with your team.
• Sick Leave. A generous sick leave policy.
• 16 weeks of paid parental leave for birthing parents. The leave is fully covered in the amount of the last salary person received during the regular engagement. It’s also effective immediately.
• 4 weeks of paid parental leave for non-birthing parents. Four weeks of paid time off after a baby has arrived (effective immediately), to help share the joys & responsibilities.