Administrative Assistant Stoke-on-Trent, England
Job description
About the role
Acting as the first point of contact in the provision of a confidential, professional support service within the School of Digital, Technologies and Arts. To support departments within the School, providing administrative and secretarial support for day-to-day activities which would include, invoicing, arranging educational visits, processing pay claims, coordinating temporary staff to include on-boarding and right to work checks.
Main Responsibilities
- To provide effective and efficient administrative support within the School ensuring deadlines are adhered to in line with the academic calendar.
- To support the organisation of meetings, seminars, conferences or other School related events.
- To coordinate Educational Visits, which would include UK and overseas, contact suppliers for quotes, organise accommodation, ensure all mandatory paperwork such as risk assessments and contact details are completed. Set up payment pages and liaise with trip leaders.
- To process orders, invoices and ad hoc payments for the departments, ensuring that all purchase orders are raised in line with the Universities policy.
- Provide secretarial support for meetings as required, which will include minute taking, circulating agendas and associated papers for future meetings and progress/chase outstanding actions.
Who is Staffordshire University?
Staffordshire University is an award-winning institution with over 100 years’ experience in delivering excellent higher education. Our main Stoke-on-Trent campus is located in the heart of the UK, with Centres of Excellence located in the towns of Stafford and Shrewsbury.
After a highly successful year in 2019, which included entering THE World University rankings for the first time, securing TEF Gold, and climbing in all the league tables, our University has constantly expanded its physical presence through new and industry-leading building developments and facilities. Looking towards our 2030 strategy, we are now transforming specific business processes to improve the student experience and integrate a wider feeling of inclusion and safety for our on-campus community.
Rewards and Benefits
In return for your dedication we have a competitive benefits package available
- Competitive incremental rates of Pay
- 32 days Annual Leave plus 11 days Bank Holiday and Discretionary days
- Excellent Pension Scheme
- Access to continued professional and personal development
- An opportunity to become part of the wider University community
- Access to an Employee Assistance Programme
- Discounted Health & Fitness Facilities on site at the Stoke Campus
- Discounted Travel by Rail or Bus, with the option of season tickets loans
We reserve the right to close any vacancies when we are in receipt of sufficient applications. All applicants are advised to complete and submit your applications as soon as possible.
Job Types: Full-time, Permanent
Salary: £23,149.00-£25,948.00 per year
Schedule:
- Monday to Friday
Work Location: In person
Application deadline: 10/05/2023
Reference ID: DTA66-23
