administrative assistant Sheffield, England
Job description
We are expanding and we want you to join us!
Do you have an abundance of Conveyancing experience and are now looking for a more operational role whereby you can really make a difference?
We have some exciting news to announce! Due to a rapid period of exponential growth, we are now able to add to our fantastic legal team!
We’re the PM Law Group and we operate on a national basis offering an array of legal services. Our roots were established over 30 years ago, this means that we have decades of experience in our respective fields.
We have a specialist and dedicated Conveyancing business that forms part of the PM Law Group. Being at the forefront of cutting-edge technology, we are a modern business who can help individuals across England and Wales to move house. Our technological expertise means we can deal with clients locally or at a distance whilst still providing that ever important human touch.
Across the business, we foster a culture of inclusivity and champion personal development so that each employee has opportunities to shine and flourish, and we want you to be a part of it.
As our newly appointed Branch Office Co-ordinator and Conveyancing Auditor the role involves working closely with the Directors and the Senior Management Team within PMPL and PM Law conveyancing trading styles.
You will be working as part of a wider team to ensure regulatory compliance by the teams working on PM Law Group conveyancing files, particularly at our trading style branches, including compliance with AML, Sanctions, Undertakings etc, and monitoring and supporting adherence to our internal risk management processes.
You will work collaboratively with our Head Office conveyancing operation to develop and share best practice, and enable consistency of approach across the Group where possible. You will also work as a point of contact for our PM Law conveyancing trading styles.
This is a key full-time role with a focus on people, compliance, and best practice. You will help lead and drive people to maintain high standards in legal and regulatory compliance, the quality of work and advice offered to clients.
Day to day you will:
- Assist in ensuring business compliance with defined Service Legal Agreements, internal department processes and procedures including compliance with Department best practice, SRA and AML regulations and CQS Core Practice Management Standards.
- Undertake regular and ad hoc audits of conveyancing matters.
- Analyse audit data and preparing written reports on the audit findings and making recommendations for change where necessary to ensure compliance is achieved and high-quality standards maintained.
- Provide feedback to the Management Team, Managers and staff on audit and compliance findings
- Support the Management Team and Senior Staff with embedding compliance and quality processes, including audit activity and compliance monitoring across the branch offices particularly
- Be responsible for collating, maintaining, and reporting on performance data from identified areas of practice
- Work closely with Managers to ensure that, where appropriate, findings from the audit process are reflected in performance management activities including training needs analysis and personal development plans
- Ensure managers are kept up to date with any changes in SRA, CQS, ICO, GDPR and all other compliance standards
- Meet strict deadlines and to comply with SLAs and any KPIs of the business
- Promote and inspire best practice and high standards of work in people
- Attend and participate in management team meetings as required
- Effectively utilise and promote the use of the Case Management IT system
- Undertake or deliver training and coaching as required
Who are we looking for?
- Qualified Lawyer or substantial relevant litigation experience within a conveyancing department of a Law firm or CLC practice
- Experience of preparing recommendations, solutions, and reports for senior management
- Experience of providing guidance to junior staff members
- Demonstrable overall knowledge of the Litigation process and the use of tactics to gain the best results
- Strong analytical, drafting and research skills
- Ability to prioritise workload to increase efficiency
- Commercial awareness, proactive and able to convey clear and concise information to all internal stakeholders at all levels
- Highly organised and thorough with a strong eye for detail and the ability to assess, plan and prioritise work
- To have a flexible approach to work to ensure deadlines are met and internal stakeholders are communicated with on a consistent and regular basis
- Ability to advise on compliance, quality, and standards applicable to PM Law and ensure our practice continues to evolve to comply with any new guidance
- Keeping up to date and knowledgeable on legal and compliance matters relevant to PM Law
- Demonstrates a proactive, client and people-centric approach
- Able to work with a considerable amount of detailed information
- Demonstrates a drive, desire, and ambition to improve standards and develop people
- Able to be discreet and respect, maintain confidentially
- Able to communicate effectively and challenge appropriately to prepare and analyse audit reports
- Able to interpret statistical information
- Able to write analytical reports
Our Sheffield Head Office, PM House, has been designed to be a high quality and pleasant working environment. In addition to a competitive salary and benefits package we offer:
- Monday to Friday – Office Hours – 9.00am – 5.00pm with 1 hour’s lunch break: with the options to work in our head office, work on a hybrid basis or work remotely from home on successful passing of your probationary period/or with manager approval prior to passing probation
- Competitive Starting Salary DOE
- Generous Annual Leave entitlement – 25 days per year + Bank Holidays
- Additional Annual Leave entitlement for long service
- Industry leading training
- Opportunities for you to progress and develop further
- Healthcare cash plan
- Pension Scheme
- Lucrative 'Refer a friend scheme’
- Free Parking
- Free Costco Card
- Free Fruit Daily
- On-site subsidised canteen with relaxation area
- Employee Assistance Programme
- Death in service benefit
- Annual Summer and Christmas Parties
- Award Events
If you have the experience that we require, APPLY NOW!
If this role isn’t for you, check out all our current vacancies online today through our group website: Careers – PM Law Group (thepmlawgroup.co.uk)!
We’re always looking for new people to join the Group who represent our values and want to take advantage of our experienced and award-winning training programs. If you do not see a role that complements your experience, you can always submit a speculative CV!
The PM Law Group are an equal opportunities employer.
Job Types: Full-time, Permanent
Salary: Up to £35,000.00 per year
Benefits:
- Canteen
- Company events
- Company pension
- Discounted or free food
- Free parking
- Health & wellbeing programme
- On-site parking
- Referral programme
- Sick pay
- Work from home
Schedule:
- Monday to Friday
- No weekends
Work Location: Hybrid remote in Sheffield
