administrative assistant Stafford, England
Job description
Goods In Administrator
Shifts: Friday - Monday rotational earlies & lates
Right now, we have an exciting opportunity for Goods In Administrators to join our expanding Team in our new Stafford Fulfilment Centre.
The role:
As the Goods in Administrator you will be expected to be part of a flexible team working within various Goods In functions and to communicate, where necessary, with Pets at Home Supply Chain or supplier’s representatives. You will also assist the Stock Team where required. For Goods In you will ensure all receipts of merchandise are documented and input in line with agreed procedures and ensure that the receipts process is performed in line with agreed working procedures and all discrepancies are properly advised and authorised. You will also ensure that all deliveries are provided with effective delivery times to ensure efficient goods in processing at the point of receipt.
Key Responsibilities:
- Check with the First Line Manager’s for priorities for Goods In each shift
- Handover with the previous admin for any priorities and update on the containers i:e empties / working on dock / backhauls etc.
- Checking for empty containers on the yard and containers on dock and sending relevant emails
- Continue with emails for bookings for both sites and booking any drivers arriving in for a tip’s
- Liaise with transport and the shunter to marry up on backhauls on yard or under canopy’s
- Open all log’s and spread sheets ready for the daily bookings and backhauls arriving
- Check orders in the tray for decant to see if there are any discrepancies or completed and need closing
- Advise supplier’s paperwork to Pets at Home for any changes
- Letting colleagues know what deliveries are on what docks
- Update the container KPI’S and the transfer tracker and liaise with the relevant department
- Add all discrepancies to the discrepancy log
- Continue to check for empty containers and containers on dock send relevant email
- Collect information for the handover sheet and send to the relevant email
- Send all relevant emails to inform daily no shows, empty containers, handover
- File any paperwork completed in the archive
What you will bring with you:
- Good organisation skills, with the ability to work to deadlines
- Accuracy and good attention to detail
- Team player with excellent communication skills, verbal, non-verbal
- Good level of IT skills, including proficiency in the use of Microsoft Office, including Word and Excel
- Ability to stay calm under pressure
- Methodical and thorough approach to work
- Good at juggling tasks and prioritising
- Previous experience of working in a similar role
What’s in it for you:
- 33 days annual holiday (including Bank holidays), rising to 36 days after 2 years continuous service
- Pension Scheme
- Life assurance
- Contributory Private Health Care
- Birthday Leave - 1-day extra leave to celebrate your Birthday!
- The option to buy extra holidays
- Celebrating Special Celebrations? You’ll get 1 extra week off and a gift to celebrate your wedding or civil partnership, and a gift from us if you are expecting or adopting a baby!
- Colleague Discount- 20% discount for you (plus one family member)
- Your Reward Hub benefits- an online range of offers and discounts which are available exclusively to Pets at Home Colleagues
- Cycle to Work Scheme
- Charity Leave- You are entitled to have one paid day’s leave each year to work for your favourite animal related charity.
About us:
We’re not just another retailer. So this is not just another distribution centre. Where pets come first, we also look after our customers and our people, ensuring everyone enjoys a good experience with Pets at Home.
But don’t take our word for it. We were voted 5th in the Great Place to Work UK Best Workplaces Large Category 2018 and we were put there by our people who like how much fun it is work here, how much opportunity there is for personal growth and how we all like to give something back.
Along the way, they get to enjoy all the training and development they need to succeed. Plus a comfortable, dynamic working environment that also has computer workspaces, communication zones and our own canteen.
Our colleagues live and breathe the Pets at Home values, bringing them to work every day to deliver for our customers. The teams within our distribution centres play a vital role by ensuring our stores are stocked with exactly what they need, when they need it.
