Administrative Assistant
Job description
We are a small Health and Safety Consultancy (currently based in South Ockendon, Essex but potentially relocating to the North Essex area) and are looking to employ a administration assistant.
We offer a wide range of consultancy services to our clients, predominantly within the Construction sector.
This includes: -
- Advice and assistance to Designers and Clients with regards to the CDM Regulations 2015,
- Preparing Contractors site documents such as Construction Phase Plans, Risk Assessments, Method Statements, COSHH Assessments,
- Presenting training seminars/workshops to contractors and CPD sessions to professionals,
- Undertaking regular site safety inspections and premises audits
- Assistance with completion of accreditations (SSIP’s etc) and PQQ’s
- Fire Risk Assessments etc
Responsibilities and Duties
Working under the Managing Director/Senior Members the role would be to assist them with the wide range of services we currently provide.
The role would include .
· Answer and direct phone calls
· Organise and schedule appointments, training sessions etc
· Write and distribute email, correspondence memos, letters and forms
· Assist in the preparation of Health & Safety Files and setting up documents
· Assist in collation of information from clients/contractors to assist with accreditation's
· Responding to questions and requests for information
· Preparation of training materials
· Develop and maintain our electronic filing system and updating office databases
· Update and maintain office policies and procedures
· Order office supplies and research new deals and suppliers
· Maintain contact lists
· Book travel arrangements
· Act as a point of contact for clients, customers via email, over the phone or in person
· Liaise with the team to handle requests and queries.
Qualifications and Skills
· Proven experience as an Office Administrative Assistant,
· Knowledge of office management systems and procedures
· Working knowledge of office equipment, like printers and photocopiers etc
· Proficiency in MS Office (MS Excel and MS Word, in particular)
· Excellent time management skills and the ability to prioritise work
· Attention to detail and problem solving skills
· Excellent written and verbal communication skills
· Strong organizational skills with the ability to multi-tas
· The candidate should have as a minimum, GCSE English and Maths, (or equivalent), grade C or above
The candidate would need to be able to work both independently as well as part of a team
Prior knowledge of the construction industry would be a benefit but is not essential.
Benefits
Entry into the company bonus scheme (performance related)
Negotiable salary based on qualifications and experience.
NOTICE TO THIRD PARTY AGENCIES:
Please note that Peardon Health and Safety Limited does not accept unsolicited resumes from recruiters or employment agencies. In the absence of a signed Recruitment Fee Agreement, Peardon Health and Safety Limited will not consider or agree to payment of any referral compensation or recruiter fee. In the event a recruiter or agency submits a resume or candidate without a previously signed agreement, Peardon Health and Safety Limited explicitly reserves the right to pursue and hire those candidate(s) without any financial obligation to the recruiter or agency. Any unsolicited resumes, are deemed to be the property of Peardon Health and Safety Limited.
Job Types: Full-time, Part-time
Salary: £13,809.71-£26,954.96 per year
Schedule:
- Monday to Friday
Supplemental pay types:
- Bonus scheme
Ability to commute/relocate:
- Essex: reliably commute or plan to relocate before starting work (required)
Work Location: In person
