administrative assistant Bedlington, England
Job description
An opportunity has arisen for a part time Administrative Assistant within Central Locality Children’s Services Team. This is a busy admin team and your role within it will be to ensure that the day to day essential administrative tasks are carried out. Your tasks will include:
To assist in the co-ordination and organisation of reviews, diary appointments, etc for the social work staff.
Arrange meetings including the preparation of materials
Attend meetings, taking accurate minutes and ensuring distribution as requested.
In accordance with service demands provide office administration tasks such as typing, petty cash, photocopying, scanning and uploading on to electronic client records.
Maintain information systems such as filing, booking systems, client records ensuring accuracy, confidentiality, ease of use and rapid access
Ensure care and reconciliation of petty cash and other amounts of cash or cheques.
Receive telephone calls, deal with visitors, take messages and answer enquiries, in compliance with the service’s customer care standards.
Deal with incoming and outgoing post in accordance with established procedures, ensuring that cheques and money orders arriving or leaving by the postal system are dealt with according to financial procedures.
Organisation of your work without/or limited supervision, managing interruptions/conflicting demands and the ability to deal with change are all essential in this role. This is an extremely supportive, collaborative team where effective communication is essential and commitment to providing a quality service is expected.
Essential requirements:
Please refer to the attached job description
26 days annual leave plus public/bank holidays, rising to 31 days after 5 years of service (pro rata for part-time employees)
Automatic enrolment into the Local Government Pension Scheme
Flexi scheme – up to 2 days flexible leave available per month (pro rata for part-time employees)
Local government discount schemes available to all employees with offers at local businesses along with various national brands
Commitment to work/life balance offering flexibility through various schemes including job sharing, home working, flexible working, term-time only, and compressed hours
Car leasing scheme
We are proud to be an equal opportunities employer. We operate a guaranteed interview scheme for disabled applicants who meet the essential criteria. If you wish to notify us of your eligibility for this scheme, please email [email protected] or ring 01670 623930 with your name and the job title you have applied for and one of the recruitment team will ensure this is factored into the shortlisting process and kept anonymous. If you have a disability and would prefer to apply in a different format or would like us to make reasonable adjustments to enable you to attend an interview, please also let the team know. This information will be treated as confidential and will only be used to check that you meet the essential requirements of the post.
Although we advertise on North East Jobs, and other websites, your application process will be directed to our Tribepad system. Please note that all communication regarding your application for this post will be sent to the email address that you have registered on Tribepad, including your invite to interview if you are shortlisted. Please check your emails regularly, including Spam/Junk, after the closing dates for notifications.
