Administrative Assistant North Shields, England
Job description
Company description
Norfran Ltd was founded to produce High Pressure Aluminium,Zinc Diecasting’s and machined castings for a wide variety of industries and end products.
Norfran Ltd has grown into one of the UK’s premier independent manufacturer of high pressure diecastings.
Situated on a 70,000 square foot site in North Shields, Norfran are ideally situated on the A1 corridor providing easy access to all areas of the UK
The management philosophy is to anticipate our customer’s requirements and provide a total service to meet those needs. Norfran are committed to an ethos of continuous improvement and waste reduction.
Job description
Business Administrative Assistant
Working in between Production Control, Quality and Technical Department, the Administrative Assistant will offer administrative support to the whole of the business. The Administrative Assistant role is critical to the smooth running of the business.
Vacancy description
An outline of duties will include the following but is not exhaustive:
- First point of call for incoming telephone calls – Telephone to be answered in 2 rings in a professional manner. Call to be forwarded to the relevant person within the company or a message is to be taken and sent by email if the person is not available. Need to have caller name and company info plus the number if needed
- Incoming/Outgoing Post - Distribute incoming post – fold and send out post
- Sales order progressing – Up-to-date record of jobs to be actioned. Notes to be updated in ERP
- Data Entry and booking of Production Sheets.
- Assisting with monitoring Department Performance.
- Liaising with Purchasing.
- Acknowledgements to Customer - After progressing send acknowledgements to the customer
- Filing – Jobs/POs/copy invoices/deliveries
- Hospitality– Company diary to be checked on a daily basis ie. board meetings etc for special requirements. Visitor badges to be always supplied at the front desk. Visitors must sign in at all times
- Archiving
- General telephone enquiries
- Ad hoc duties
Requirements and prospects
Desired skills
- Excellent organisational skills
- IT skills
- Time management skills
- Customer focused
- Good telephone manner
Personal qualities
The Administrative Assistant role is critical to the smooth running of the administrative functions and therefore the person fulfilling this role should have the following qualities:
- Excellent organisational skills
- IT skills
- Time management skills
- Customer focused
- Good telephone manner
- You must be customer focused, with a proactive approach to day-to-day work as well as being able to maintain effective relationships with current customers
- Experience in all Microsoft Word, Powerpoint, Excel and Outlook is essential
- You must be a team player, and be able to contribute towards team goals, equally you must be able to demonstrate the ability to work under own initiative at times
Working Schedule
- Standard hours: 39h.
- Monday - Thursday: 7:00 to 16:00 , Friday 7:00 to 12:00
Salary
- Competitive & negotiable depending on experience.
Benefits
- Pension
- Free Uniform
- Training
Job Types: Full-time, Permanent
Salary: £22,000 pa.
Benefits:
- On-site parking
Education:
- GCSE or equivalent (required)
Work Location: One location
Job Type: Temp to perm
Salary: £22,000.00 per year
Benefits:
- Company pension
- On-site parking
Schedule:
- Day shift
- Monday to Friday
Supplemental pay types:
- Yearly bonus
Education:
- GCSE or equivalent (required)
Experience:
- Administrative: 1 year (required)
Work Location: In person
Reference ID: Admin
