administrative assistant Nottingham, England
Job description
Band 3
- Part time
- Job share
Job overview
Working with a vision of 'delivering excellence in all that we do', the governance facilitator will support the Maternity Quality, Risk & Safety (QRS) team in the coordination of all aspects of clinical governance and clinical effectiveness within Maternity Services. The post holder will work with the Head of Midwifery for QRS and a variety of other members of the team to support the quality clinical governance agenda.
Main duties of the job
Provide support for the Maternity QRS team in the delivery of an effective clinical governance agenda. Facilitate and support the development of annual clinical governance programmes within Maternity services and to ensure all staff groups can contribute to the development of learning from incidents to support quality care improvements.
Produce agenda's, minutes, and reports for Maternity QRS team on a frequent basis as well as coordinate Freedom of Information Requests and Legal claims and other enquires. The postholder will work to ensure that clinical and non-clinical colleagues are supported to be able to carry out their roles relating to clinical governance, investigation of incidents and will be able to liaise with external stakeholders and pass information on as required.
The post holder will be an enthusiastic and motivated individual who uses their initiative to be creative and develop new ideas as well as having a positive attitude, approach and becoming a valued member of the team.
Working for our organisation
With over 17,000 staff, we are one of the biggest employers in the city with a central role in supporting the health and wellbeing of our local population. We play a leading role in research, education and innovation.
Come and join our wonderful team at NUIH. We are big believers in the diversity and welcome new ideas to help develop our team in order to deliver world class healthcare to the vast patient populations we serve. With endless personal development opportunities available, at NUH we will endeavour to turn your job into a career!
We particularly welcome applications from people who identify as Black, Asian and Minority Ethnic or Disabled groups, as we are striving to be better represented at NUH.
Detailed job description and main responsibilities
Main details for this post are included in the Job description and Person Specification. The key responsibilities include supporting the Maternity QRS with the governance framework, communication, audits, outcome, reports, action plans and administrative support. One of the key aspects of this role for the post holder will be confident in using Microsoft Outlook, Word, Publisher and Excel.
Please refer to the job description and person specification attached to the advert for the full details of the vacancy.
Person specification
Training & Qualifications
Essential criteria
- GCSE Grade C English language or equivalent.
Desirable criteria
- NVQ Level 2 in Business Administration or alternative qualification
Experience
Essential criteria
- Minimum 1-year typing and administration experience
- Experience in using Microsoft Word, Outlook, Excel
- Demonstrate understanding of patient confidentiality
Analytical and Judgement skills
Essential criteria
- Able to use judgment to make decisions in order to solve problems/enquiries
- Uses own initiative
EssentialCommunication and relationship skills
Essential criteria
- Must be able to clearly and accurately convey information verbally
- Must be understanding and helpful
___________________________________________________________________________________
Come and join our wonderful team at NUH. We are big believers in diversity and welcome new ideas to help develop our team in order to deliver world class healthcare to the vast patient populations we serve. With endless personal development opportunities available, at the NUH we will endeavour to turn your job into a career!
We particularly welcome applications from people who identify as Black, Asian and Minority Ethnic, or Disabled, as we are striving to be better represented at NUH.
Closing Dates: Please submit your application form as soon as possible to avoid disappointment; we reserve the right to close vacancies prior to the published closing date if we receive a sufficient number of completed application forms.
Communication: All communication related to your application will be via the email address you have provided. Please ensure you check your email account including your junk email regularly.
Easy read application: if you have a disability and find it difficult to complete our online application form, you can apply via our easy read application which you can find on the intranet https://www.nuh.nhs.uk/easy-read-job-application
NUH are now able to offer application completion support and interview preparation support. Please follow the link to book onto our sessions: Support for NUH Job Applications
Salary: The quoted salary will be on a pro rata basis for part time workers.
Disability Confidence: All applicants who have declared a disability and who meet the essential criteria for the post will be shortlisted.
At Risk of redundancy: NHS employees within the East Midlands who are ‘at risk’ of redundancy will be given a preferential interview where they meet the essential criteria of the person specification.
International Recruitment: If you are applying for a role with us from outside of the UK then please read the guidance on applying for a health or social care job in the UK from abroad.
ID and Right to work checks: NUH authenticate ID and right to work documentation including passports and driving licenses through a system called Trust ID. NUH will scan your ID and right to work documentation in to the Trust ID system at your face to face ID appointment. The system will run a check against the key security features within your documentation. The system will provide us with an outcome of your check which will be stored securely on your personal file along with all other pre-employment check documentation.
Consent:
- Transfer of information: If I have previous NHS service - I consent to the transfer of my Electronic Staff Record (ESR) data between this and other NHS Trusts. I also consent to the Occupational Health Department confidentially accessing my occupational health records from my current or previous employer in order to check the status of my vaccinations, immunisations s and screening tests as relevant to the post. I understand this is an automated process and the information will only be used for these purposes prior to me taking up the position at NUH.
- Disclosure and Barring Service: Your post maybe subject to a DBS check which incur a cost dependent on the level of check required (£41.90 for enhanced and £21.90 for standard). I agree to reimburse Nottingham University Hospitals NHS Trust the cost of a Disclosure and Barring Service (DBS) check if it is required (by deduction from first month’s pay). Should I decide to withdraw from my job offer, I agree to reimburse Nottingham University Hospitals NHS Trust the cost of the DBS check undertaken by cheque or other agreed method.
