Administrative Assistant West Malling, England
Job description
A vacancy has arisen for an Administrative Assistant at M S Webb Ltd, a rapidly expanding local company in the Security Sector.
Based in Churchill Square, Kings Hill, West Malling in Kent, the position is a 20 hour per week (09.00-13.00 Monday to Friday) part-time role, remunerated at a very competitive rate.
If you are a team player with a desire to join a progressive company, please apply and include a copy of your CV.
Closing date for applications is Friday 3rd March 2023.
Job Description
Main Job Tasks and Responsibilities
· Answer, screen and transfer inbound telephone calls
· Receive and direct visitors and clients
· General clerical duties including photocopying, email responses etc
· Maintain electronic filing system (Office 365)
· Handle requests for information and data
· Resolve administrative problems and enquiries
· Prepare written responses to routine enquiries
· Prepare and modify documents including correspondence, reports, emails, drafts, and memos
· Schedule and co-ordinate meetings, appointments, and travel arrangements for Directors
· Prepare agendas for meetings and prepare schedules
· Record, compile, transcribe, and distribute minutes from meetings
· Open, sort and distribute incoming mail
· Maintain office supply inventories
· Co-ordinate maintenance of office equipment
· Co-ordinate and maintain records for staff, telephones, and petty cash
Education and Experience
· Computer skills and knowledge of relevant software
· Knowledge of operation and standard office equipment
· Knowledge of clerical and administrative procedures and systems such as filing and record keeping
· Knowledge of principles and practices of basic office management
Key Competencies
· Communication skills – written and oral
· Planning and organising
· Prioritising
· Problem assessment and problem solving
· Information gathering and information monitoring
· Attention to detail and accuracy
· Flexibility
· Adaptability
· Customer service orientation
· Teamwork
Job Type: Part-time
Salary: £12.00-£15.00 per hour
Benefits:
- Casual dress
- On-site parking
Schedule:
- Monday to Friday
Ability to commute/relocate:
- West Malling, ME19 4YU: reliably commute or plan to relocate before starting work (required)
Work Location: One location
Application deadline: 03/03/2023
