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Job description

A vacancy has arisen for an Administrative Assistant at M S Webb Ltd, a rapidly expanding local company in the Security Sector.

Based in Churchill Square, Kings Hill, West Malling in Kent, the position is a 20 hour per week (09.00-13.00 Monday to Friday) part-time role, remunerated at a very competitive rate.

If you are a team player with a desire to join a progressive company, please apply and include a copy of your CV.

Closing date for applications is Friday 3rd March 2023.

Job Description

Main Job Tasks and Responsibilities

· Answer, screen and transfer inbound telephone calls

· Receive and direct visitors and clients

· General clerical duties including photocopying, email responses etc

· Maintain electronic filing system (Office 365)

· Handle requests for information and data

· Resolve administrative problems and enquiries

· Prepare written responses to routine enquiries

· Prepare and modify documents including correspondence, reports, emails, drafts, and memos

· Schedule and co-ordinate meetings, appointments, and travel arrangements for Directors

· Prepare agendas for meetings and prepare schedules

· Record, compile, transcribe, and distribute minutes from meetings

· Open, sort and distribute incoming mail

· Maintain office supply inventories

· Co-ordinate maintenance of office equipment

· Co-ordinate and maintain records for staff, telephones, and petty cash

Education and Experience

· Computer skills and knowledge of relevant software

· Knowledge of operation and standard office equipment

· Knowledge of clerical and administrative procedures and systems such as filing and record keeping

· Knowledge of principles and practices of basic office management

Key Competencies

· Communication skills – written and oral

· Planning and organising

· Prioritising

· Problem assessment and problem solving

· Information gathering and information monitoring

· Attention to detail and accuracy

· Flexibility

· Adaptability

· Customer service orientation

· Teamwork

Job Type: Part-time

Salary: £12.00-£15.00 per hour

Benefits:

• Casual dress
• On-site parking

Schedule:

• Monday to Friday

Ability to commute/relocate:

• West Malling, ME19 4YU: reliably commute or plan to relocate before starting work (required)

Work Location: One location

Application deadline: 03/03/2023