administrative assistant Lexington, MA
Job description
The Advanced Capabilities and Systems Group is an agile, innovative, multi-disciplinary team that rapidly develops novel system and technology concepts that address the nation’s critical security challenges. The group starts its development with focused analyses that uncover the most impactful solutions to defense and intelligence problems, and then develops those solutions in a fast cycle of experimentation and prototyping. Our Group has unique access to government intelligence and military users that allows us to quickly gain insights and iterate solutions that get transitioned directly to warfighters and other users. Projects range from the analysis and prototyping of tactical military optics and radar systems, to investigation of novel communication, navigation, and autonomous systems. The multi-disciplinary team consists of talented technical staff with expertise in electromagnetics, optics, signal processing (communication, GPS), radio frequency design, statistics, optimization, computer vision, machine learning, autonomous control, software engineering, and embedded systems.
Position Description
The Advanced Capabilities and Systems Group is seeking an Administrative Assistant to help with the responsibilities of the daily operation of a dynamic 45+ person group, encompassing a wide variety of administrative support tasks. The candidate should be team oriented and possess strong communication skills. An ability to work successfully with others and as part of a team is essential, as is the ability to work under pressure in a fast-paced, multi-faceted office. You will have an opportunity to initiate and take part in creative improvements to our existing processes. You will be a highly-valued and appreciated member of our team, contributing to our group’s important mission.
Responsibilities will include management of multiple calendars, group leave calendar as well as coordinate internal and external visits and meetings. Additional responsibilities include but are not limited to answering phones, ordering office supplies, booking travel, completing travel expense reports, enter weekly timesheets, process shopping carts; recruitment and onboarding, release review submissions, security and audit support, and group event planning.
The ideal candidate will be a mature, personable, and responsible contributor to the group office team, able to work both cooperatively and independently, set priorities, and manage multiple concurrent tasks accurately and reliably. Must be able to work effectively with a broad range of personality types across all levels, both within and outside of the organization. Effective communication and organizational skills are essential. Extensive experience with PC operation and Microsoft Office suite is required. Experience with SAP/SRM and electronic document management systems is preferred (but on-site training is provided).
Requirements
- High School diploma or equivalent is required
- At least 2.5 years of directly related experience required. Post high-school education will count toward experience
- Proficiency with Microsoft Office (Word, Excel, PowerPoint) is required
- Position requires handling of classified material
- Excellent time management and multitasking skills required
- Must have effective administrative skills, attention to detail, be well-organized and able to prioritize multiple complex tasks
- Excellent written and oral communication skills are required
The nominal hours for this position are 8:30 - 5:00 pm Monday through Friday.
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For Benefits Information, click http://hrweb.mit.edu/benefits
Selected candidate will be subject to a pre-employment background investigation and must be able to obtain and maintain a Secret level DoD security clearance.
MIT Lincoln Laboratory is an Equal Employment Opportunity (EEO) employer. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability status, or genetic information; U.S. citizenship is required.
Requisition ID: 40286
