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administrative assistant Greater Sudbury

Michel & Vincent Law

Full Time Greater Sudbury 10.56 - 12.04 CAD Today

Job description

Our law firm is looking for a Legal Administrative Assistant to join our team. We are located in Sudbury, Ontario. The successful candidate will be responsible for a variety of tasks, including but not limited to providing administrative support to lawyers, with a focus in the area of family law and child protection law. Main tasks shall consist of maintaining legal documents, preparing legal briefs and pleadings, corresponding with the other party or their counsel on litigation files, and occasionally conducting legal research. We are looking for someone who is eager to learn, is able to work independently, has strong attention to detail, and has excellent organizational skills. Ideally, candidates will have a passion for the law and for helping others.

Job Type: Full-time, permanent

Schedule: In person from Monday to Friday (9:00am to noon and 1:30pm to 5:00pm)

Pay: Will depend on the successful candidate’s education level and past work experience

Responsibilities and Common Tasks

Schedule and confirm appointments
Maintain a filing system
Maintain client files and records
Help prepare and organize: pleadings in the family law and child protection law context; financial statements and financial disclosure; other legal documents such as briefs, confirmations, etc.
Review and proofread documents as well as correspondence to ensure compliance with legal procedures and grammatical usage
Open and distribute regular and electronic incoming mail and other material
Co-ordinate the flow of information
Conduct legal research and analysis

Language(s)

English
French (definitely an asset, but not required)

Education

Bachelor's degree (preferred, but not required)
College Diploma and/or Certificate in Administration;

Experience

2 or more years (preferred, but not required)

Computer and Technology Knowledge

MS Word (must know how to use basic functions like Ctrl+f, Ctrl+Enter, etc.)
MS Outlook
Electronic Mail
MS Excel
MS Windows
DivorceMate (preferred)
PC Law (preferred)

Skills and Capabilities

Work well under pressure when necessary
Able to meet strict serving and filing deadlines
Attention to detail
Comfortable with reading and reviewing: Contracts and Agreements; Correspondence; Invoices; Reports and Records; Caselaw; Legislation such as the Family Law Rules and the Rules of Civil Procedure

Security and Safety

Criminal record check
Must sign a confidentially agreement

Personal Suitability

Reliable / Dependable
Accurate / Organized
Client focused
Efficient interpersonal skills
Excellent oral and written communication skills

How to apply: Send your cover letter, resume, and a copy of your latest school transcript via email to [email protected], and answer the following screening questions when applying: Do you currently reside in proximity to the advertised location? Do you have previous experience in this field of employment?

Only apply to this job if you are prepared to live and work in Northern Ontario. You must also be a Canadian citizen or a permanent resident of Canada. If you are not authorized to work in Canada, do not apply; the employer will not respond to your application.

Job Type: Full-time

Benefits: