administrative assistant Houston, TX

MD Anderson Cancer Center

Full Time Houston, TX 10.56 - 12.04 USD Today

Job description

Mission Statement

The mission of The University of Texas M. D. Anderson Cancer Center is to eliminate cancer in Texas, the nation, and the world through outstanding programs that integrate patient care, research and prevention, and through education for undergraduate and graduate students, trainees, professionals, employees and the public.

Summary

The primary purpose of the Administrative Assistant position...

The Intelligent Automation Services Group (IASG) designs, builds, tests, and deploys Robotic Process Automation (RPA) across the 13 UT System Academic and Healthcare Institutions. The Administrative Assistant will perform highly responsible secretarial work requiring considerable exercise of independent judgment and initiative within IASG. Services customer departments and internal customers in a professional and customer service focused manner.

Key Functions

Robotic Process Automation Program Support

Prepares, compiles, and distributes regularly scheduled reports
Collect, compile, and maintain quarterly value achieved metrics from other UT System institutions
Routes business agreements and services orders to UT System institutions for signature
Works to collect DocuSign signatures, requirements for documents
Submits requisitions to generate purchase orders for vendor contractors, licenses, service orders
Maintains and tracks RPA licenses
Uses excel, strong oral, and written communication to gather requirements
Schedule and coordinate RPA Meetings, Customer Relationship Management Meetings, RPA Operating Committee.
Prepares and distributes OC Meeting agenda and minutes
Arrange meeting locations, catering, and equipment
Review and edit team Kronos timecards
Compile team timesheet reports
Assists in maintaining IASG website with making updates to website content
Create, edit, and format presentations
Performs other duties as required

WORK CONDITIONS: Remote & Professional Business Office Environment.

Working Conditions

This position requires:

Working in Office Environment

______ No

___x___ Yes

Working in Patient Care Unit (e.g. Nursing unit; outpatient clinic)

___x__ No

______ Yes

Exposure to human/animal blood, body fluids, or tissues

___x__ No

______ Yes

Exposure to harmful chemicals

___x__ No

______ Yes

Exposure to radiation

___x__ No

______ Yes

Exposure to animals

___x__ No

______ Yes

Physical Demands

Indicate the time required to do each of the following physical demands:

Time Spent

Never

0%

Occasionally

1-33%

Frequently

34-66%

Continuously

67-100%

Standing

Walking

Sitting

Reaching

Lifting/Carrying

Up to 10 lbs

10lbs to 50 lbs

More than 50 lbs

Pushing/Pulling

Up to 10 lbs

10lbs to 50 lbs

More than 50 lbs

Use computer/keyboard

Required Education:

High school diploma or equivalent.

Preferred Education:

Bachelor's degree.

Required Experience:

Four years of administrative/secretarial experience. With preferred degree, no experience required.

Preferred Experience:

Administrative experience, excel experience, excellent organizational skills, excellent customer service skills.

Other Requirements:

Must pass pre-employment skills test as required and administered by Human Resources.

It is the policy of The University of Texas MD Anderson Cancer Center to provide equal employment opportunity without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, disability, protected veteran status, genetic information, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law. http://www.mdanderson.org/about-us/legal-and-policy/legal-statements/eeo-affirmative-action.html

Additional Information