Administrative Assistant Northfleet, England
Job description
Location of Role: Northfleet
Advert Closing Date: 20/09/2023
Salary Range: £20,241.00 to £22,098.00 (pro-rata for part-time vacancies)
Part/Full Time: Full Time
Contract Type: Permanent
Working Pattern: Mon-Fri
Weekend/Evening Working: No
Starting salary will increase to £21,658 to £23,645 from September 2023*
(*this is due to the 7% pay award announced by the Government, which is subject to final agreement)
An exciting opportunity has arisen for an individual to undertake the role of Administrative Assistant within the Admin Team at the Victim Justice Unit (VJU) at North Kent police Station. The CJU is responsible for overseeing all functions relating to the reviewing and processing of crime files and delivering the wide range of case administration responsibilities.
Administrative Assistant is a key role within the busy VJU where you will be responsible for undertaking a variety of administrative functions supporting the department to run efficiently and assisting cases to progress effectively through the criminal justice system. The admin role will have a variety of different functions often with competing priorities and deadlines and therefore the successful candidate will need to have a strong ability to be able to take ownership and responsibility for prioritising and managing their own workload with excellent office organisational skills.
You will be responsible for the management of all digital media entering the department ensuring it is registered and processed in accordance with force policy and relevant procedures and it is therefore important that you have a good understanding of the management of police information (MOPI). In addition, you will be responsible for managing large volumes of incoming and outgoing post within the department, ensuring this is dealt with expeditiously and directed internally and externally as required.
The role may require you to liaise with a number of partner agencies, to include HM Courts and tribunal service, Crown Prosecution Service, Defence solicitors, Probation, Prisons as well as internal departments. Therefore, both excellent verbal and written communication skills are essential.
You will also play an integral part in recording and maintaining performance data in relation to case file performance and timeliness. It is therefore key that you have excellent attention to detail.
You will be responsible for managing the admin department email account and will need to assess the emails received to establish the most appropriate course of action and ensure that correspondence is dealt with in a timely manner. You should therefore also be proficient in the use of IT skills inc Microsoft Office applications.
This opportunity would suit a highly-motivated and enthusiastic individual, who is able to easily adapt within a continuously changing environment. The admin assistant role will enable you to play an essential part within the criminal justice environment.
Shortlisting will take place a week from advert closure date with interviews hoped to take place around two weeks after that.
Your application is shortlisted on the content provided within the 'reason for application' section. Please ensure you provide as much detail as possible as insufficient information may mean that you do not meet the shortlisting criteria.
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Note for potential candidates - It is currently proposed that the Kent Police, Headquarters site is re-locating back to Sutton Road Maidstone. As part of the relocation members of staff currently working at the current Headquarters in Northfleet may be redeployed to other workplaces and/or required to work in a more agile way. All new staff appointed to roles currently based at Kent Police, Northfleet after 12th June 2023 and before the move of the site will be accepting the contract knowing that their workplace could change. They will not be eligible to claim for any additional ‘home to work’ mileage costs or additional public transport costs incurred from the requirement to travel their new contractual workplace. By applying for this role, you are demonstrating that you accept these conditions. The only exceptions to this will be for existing internal staff where the new role is a promotional opportunity or a move internally with the Kent Police, Northfleet site (i.e. from one role based at that site to another role based at that site).
All of our posts require a level of vetting and security clearance. During the recruitment process you will be sent vetting information forms to complete.
Kent Police and Essex Police welcomes applications regardless of age, disability, gender reassignment, marriage or civil partnership status, pregnancy or maternity, race, religion or belief, sexual orientation, sex, or employment status.
Please let us know if you require extra support at any stage of the application process, or for further information regarding this position, please email us at [email protected] stating ‘Application Support and Adjustments’ in the title of your email. Alternatively, you can call us on 01245 452833.
Where appropriate we will make adjustments to the selection process, working arrangements and/or the working environment provided it is reasonable in all the circumstances to do so.
This post is open to British Citizens, members of the EC or other states in the European Economic Area. If you are a Commonwealth citizen or a foreign national, you must be a resident in the UK free of restrictions and with indefinite leave to remain in the UK. All applicants must have lived in the UK continuously for the past three years.
Essex Police and Kent Police are an equal opportunities employer. Communications may be recorded for monitoring purposes.
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