administrative assistant Victoria
Job description
Jones Emery has been a leading law firm in Victoria for over 50 years. We are looking for strong, proactive assistants who want to gain experience while enjoying a work-life balance in one of the most beautiful cities in Canada.
We are currently recruiting for an Intermediate or Senior Legal Administrative Assistant to join their Commercial team on a permanent basis. This is a full-time position supporting several busy practices.
In addition to knowledge of and an interest in commercial law, the successful candidate will be self-motivated and possess the following:
- Graduate of a Legal Administrative Assistant program;
- At least one year of legal assistant experience in a private law firm;
- Strong written and verbal communication skills;
- Strong organizational skills and the ability to meet critical timelines;
- The ability to handle multiple files in a fast-paced environment with changing priorities;
- Strong attention to detail;
- The ability to proactively manage all administrative functions of the position, including file management; and
- Advanced computer skills.
Duties include but are not limited to:
- Handle commercial lending files from due diligence through to reporting; including file organization, assembling information required by lender’s counsel; preliminary review of security documents; filing registrations (such as Form B Mortgage and Assignment and financing statement) and completing documents as required;
- Document preparation and management and logistical support for commercial lending transactions;
- Occasional copy and dicta typing and time entry.
- Perform meeting management functions, including scheduling appointments and booking boardrooms;
- Sort and distribute mails and emails;
- Perform due diligence searches, including BC Online, Personal Property Registry, LTSA and ancillary searches relating to commercial lending transactions;
The successful candidate must possess strong skills in Microsoft Office, including Word and Excel. The successful candidate must be familiar with BC online, My LTSA, Esilaw and Worldox. The successful candidate will have strong interpersonal skills along with the ability to work with minimal supervision, exercising initiative and judgment. Experience with commercial lending would be considered an asset.
Job Types: Full-time, Permanent
Salary: $40,000.00-$60,000.00 per year
Benefits:
- Company events
- Dental care
- Employee assistance program
- Extended health care
- Life insurance
- Vision care
- Wellness program
Schedule:
- 8 hour shift
- Monday to Friday
Supplemental pay types:
- Overtime pay
Experience:
- Legal Assistant: 1 year (preferred)
- conveyancing: 1 year (preferred)
Work Location: In person
