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Harsco Rail operates across the world and has a proven and sustained track record in providing customised, technology-driven rail track solutions.

The company has been pioneering mechanised maintenance for more than 100 years. Today, Harsco is still leading the way with practical, customer-driven solutions that set the standard for insight, innovation and performance - keeping the wheels of commerce driving forward and passengers on the move.

Harsco Rail’s Contract Services provide customers with a high quality service by work crews that know the machines’ operation and maintenance best. With years of experience, Harsco Rail’s Contract Service teams have covered more than 640,000 kilometres of track, consistently achieving industry leading production rates and high quality output. Contract services include providing the maintenance, equipment, and labour to complete the job.

Harsco Rail offers contract services for Rail Grinding and has been grinding rail for over 50 years, covering more than 300,000 km (192,000 miles) in the last 7 years.

JOB PURPOSE

Provide support to the Maintenance Manager in delivering an efficient and optimised service to the business. Maintaining records of Network Rail fleet assets in-line with company policies, developing and producing weekly management and contract reports as required.

PERSONAL ATTRIBUTES/COMPETENCIES

Competency

Qualifications & Experience

• Mathematics GCSE (or equivalent)
• English GCSE (or equivalent)
• Experience in Excel and Microsoft Access
• Prior experience in an administrative role
• Proficient IT skills

Technical Skills

• Excellent working knowledge of Microsoft Office including Work, PowerPoint and Excel, with the ability to analyse numerical data and produce clear reports.
• Proficient in Microsoft Office
• Advanced Excel

KEY RESULT AREAS

• Competent in the use of Fleet/Asset management systems.
• Proven ability to work to changing deadlines and able to multi-task.
• Ability to gather robust data and produce clear succinct, and quality maintenance and commercial reports.
• Timely preparation of reports
• Ability to communicate at all levels

RESPONSIBILITIES & DUTIES

• Update FAMS to close scheduled maintenance work-orders, including the electronic attachment of completed and certified maintenance documentations
• Management of rotating assets through FAMS
• Creating unscheduled maintenance Work-Orders in FAMS and subsequently closing out with electronic attachment of completed and certified maintenance documentations.
• Creating work arising Work-Orders in FAMS.
• Maintaining a register of unscheduled faults to capture a brief synopsis and repairs hours consumed.
• Monitoring of outstanding work orders.
• Compile monthly parts usage Commercial application reports
• Capture daily work return data for weekly submission
• Transact usage reports within ERP systems
• Compile monthly entity in charge of maintenance packs

• Transact general customer sales orders within ERP
• Liaise with 3rd party contractors within the Maintenance department.
• Prepare requisitions, arrange purchase order numbers and expedite purchase orders, while updating end users on delivery dates

HEALTH, SAFETY & ENVIRONMENTAL RESPONSIBILITIES

• To take reasonable care for the health and safety of yourself and other persons who may be affected by your acts and omissions at work.
• Contribute to the delivery of company occupational health and welfare, safety and environmental improvement plans.
• Only undertake work for which you have been trained and (if required) certified competent.
• To comply with Risk Assessments, method statements and safe systems of work.
• Maintain and utilise all PPE provided by the employer.
• Co-operate with your employer on health, safety and environment.
• Make safe any unsafe conditions where practical and challenge unsafe work practices.
• Inform your line manager, supervisor or health and safety representative of any unsafe occurrences
• Report all, and assist with investigating relevant accidents, incidents and near misses

DIMENSIONS

• 
  UK

KEY WORKING RELATIONSHIPS

• 
  Customer
  • Network Rail

• 
  Internal
  • Operations
  • Engineering
  • Commercial Department
  • Finance Department
  • Safety Department
  • Quality Department
  • Stores Manager / stores staff
  • Harsco Sites internationally