Administrative Assistant Ware, England
Job description
Posted Date: Feb 13 2023
TITLE: ADMINISTRATIVE ASSISTANT
REPORTS TO: Vice President, Analytical Development
LOCATION : Stevenage / Ware
DESCRIPTION: To provide a full and confidential administrative service to Vice President, Analytical Development and the department.
Key Responsibilities:
This role will provide YOU the opportunity to lead key activities to progress YOUR career, these responsibilities include some of the following
To provide clerical and administrative assistance and perform general admin duties as required. Duties may include:
- Calendar management, monitoring of e-mails, taking action/responding as appropriate on manager’s behalf when absent.
- Supporting the Vice President, AD to deliver departmental activities (e.g. Townhalls, Leadership Meetings, Travel, conferences, recruitment, headcount management, regulatory and internal audits) by scheduling, arranging and monitoring diary appointments, using effective time management.
- Organize all logistics for such activities (visitors, catering etc) whilst adhering to the meetings policies, liaising with internal/ external parties.
- Liaise with other MDSLT and stakeholder admins in the effective planning and organisation of meeting schedules
- Arranging meetings (including video and teleconferences)
- Co-ordinating travel arrangements
- Assisting with the preparation of documents and presentations, e.g. typing text and tables, transferring documents on networks, powerpoint slides
- Setting up, posting information on Teams, team sites/sharepoint/intranet, Workplace
- Be competent in various GSK systems to complete expenses on time, manage invoices and raise purchase orders in CERPS. Managing expenses in Concur
- Document management, e.g. photocopying, faxing, scanning, archiving, filing
- General administration, e.g. receiving and making telephone calls, updating organisation charts, maintaining training folders, holiday/sickness records, ordering stationery, correspondence
- To attend relevant internal and external meetings and courses
- Mentor, coach, train others on use of internal systems and processes as required
- To perform any other duties as requested
- Direct department staff to Centralised Administrative Services / Knowledge Center resources for all other needs
- Support Site based engagement groups administrative tasks as directed by the Vice President
Why You?
We are looking for professionals with these required skills to achieve our goals:
- Minimum high school diploma or equivalent plus experience providing administrative support for a R&D department in a large corporation. Higher education advantageous.
- Familiarity with medical/scientific terminology desirable.
- Working knowledge of R&D organisation preferred.
COMPETENCIES:
- Good oral and written communication skills.
- Demonstrated computer skills including Word, Excel, PowerPoint and Internet/Intranet usage. Microsoft Teams, Teamsites, and OneNote. Knowledge of GSK financial systems such as Concur
- Ability to work with tight deadlines while under pressure, while maintaining a high level of accuracy, attention to detail and integrity.
- Sense of urgency, ensures timelines within personal control are met
- Able to handle confidential and sensitive information appropriately
- Ability to work independently
- Good judgement, common sense and pragmatism
- Functions as a team player.
- Planning and organisational skills
- Tenacity
- Customer focus
- Able to prioritise work effectively
- Able to motivate self and others
- Results driven
Why GSK?
GSK is a global biopharma company with a special purpose – to unite science, technology and talent to get ahead of disease together – so we can positively impact the health of billions of people and deliver stronger, more sustainable shareholder returns – as an organisation where people can thrive. Getting ahead means preventing disease as well as treating it, and we aim to impact the health of 2.5 billion people around the world in the next 10 years.
Our success absolutely depends on our people. While getting ahead of disease together is about our ambition for patients and shareholders, it’s also about making GSK a place where people can thrive. We want GSK to be a place where people feel inspired, encouraged and challenged to be the best they can be. A place where they can be themselves – feeling welcome, valued and included. Where they can keep growing and look after their wellbeing. So, if you share our ambition, join us at this exciting moment in our journey to get Ahead Together.
GSK is a global biopharma company with a special purpose – to unite science, technology and talent to get ahead of disease together – so we can positively impact the health of billions of people and deliver stronger, more sustainable shareholder returns – as an organisation where people can thrive. Getting ahead means preventing disease as well as treating it, and we aim to impact the health of 2.5 billion people around the world in the next 10 years.
Our success absolutely depends on our people. While getting ahead of disease together is about our ambition for patients and shareholders, it’s also about making GSK a place where people can thrive. We want GSK to be a workplace where everyone can feel a sense of belonging and thrive as set out in our Equal and Inclusive Treatment of Employees policy. We’re committed to being more proactive at all levels so that our workforce reflects the communities we work and hire in, and our GSK leadership reflects our GSK workforce.
As an Equal Opportunity Employer, we are open to all talent. In the US, we also adhere to Affirmative Action principles. This ensures that all qualified applicants will receive equal consideration for employment without regard to neurodiversity, race/ethnicity, colour, national origin, religion, gender, pregnancy, marital status, sexual orientation, gender identity/expression, age, disability, genetic information, military service, covered/protected veteran status or any other federal, state or local protected class*(*US only).
We believe in an agile working culture for all our roles. If flexibility is important to you, we encourage you to explore with our hiring team what the opportunities are.
Should you require any adjustments to our process to assist you in demonstrating your strengths and capabilities contact us on [email protected] or 0808 234 4391. Please note should your enquiry not relate to adjustments, we will not be able to support you through these channels
As you apply, we will ask you to share some personal information which is entirely voluntary. We want to have an opportunity to consider a diverse pool of qualified candidates and this information will assist us in meeting that objective and in understanding how well we are doing against our inclusion and diversity ambitions. We would really appreciate it if you could take a few moments to complete it. Rest assured, Hiring Managers do not have access to this information and we will treat your information confidentially.
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