administrative assistant San Francisco, CA
Job description
The Fine Arts Museums of San Francisco is seeking an Office Assistant, Textile Arts Council. This role provides clerical and logistical support for events, membership, and travel programs of the Textile Arts Council (TAC), a support group of the Fine Arts Museums of San Francisco, created to advance the appreciation of the Museums' textile and costume collections.
Typical Duties and Responsibilities:
- Under direction of the TAC Treasurer or Chair, processes all cash receipts, deposits, transfers, purchase orders, reimbursements, and other payments. Promptly submits paperwork and payments to FAMSF Accounting.
- Serves as member liaison, responds to inquiries and routine office correspondence, processes memberships, prepare mailings, and maintain files and databases.
- Coordinates all logistics, reservations, and communications for TAC events, lectures, and study tours. Manages on-site events.
- Produces and distributes events calendar, events collateral, newsletters, monthly e-news coordination with FAMSF Marketing, and publications. Updates social media channels, media distribution lists, and TAC websites in coordination with webmaster.
- Supports TAC Board activities including, but not limited to: preparing materials for monthly Board meetings; distributing and archiving meeting minutes and other materials; distributing ballots and tallying results for annual Board member election; and assists with Board member orientation.
- Serves as liaison between TAC Board and FAMSF departments as required.
- Performs other duties as assigned.
Minimum Qualifications:
Education: High School Diploma - Coursework at an accredited college or university preferred.
Work Experience: One to three years of experience as an administrative assistant, book keeper, office manager, and/or event coordinator
Skills and Abilities:
- Exceptional organization skills with attention to detail.
- Logistics coordination experience.
- Basic bookkeeping or accounting skills.
- Excellent written and verbal communication abilities.
- Ability to work independently with minimal supervision and as a team player.
- Required Computer skills:
- Proficiency in Microsoft Excel, Word (including mail merge), and Outlook Google workspace/drive
- Database management
- Experience with FileMaker® (including exporting files to Excel®)
- Webpage management
- Eventbrite® experience
- Constant Contact ® experience
COFAM is committed to advancing career opportunities for a diverse pool of qualified and capable talent, centering equity and inclusion across all aspects of our recruitment strategy.
This is a part-time position, 18 hours per week, and is not eligible for benefits.
The workday schedule is Monday, Thursday, Friday, 6 hours per day, and nine Saturdays per year for 3 hours. The position is located at the de Young Museum and remote work is possible.
Hourly rate of pay is $24.00.
Application Deadline: Open until filled
If you require an alternative method of completing this application please contact [email protected].
All new COFAM employees are required to be vaccinated against COVID-19 as a condition of employment. Please contact [email protected] with any questions.
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COFAM is the Corporation of Fine Arts Museums and is the privately funded non-profit corporation which supports the Fine Arts Museums of San Francisco, a department of the City and County of San Francisco.
COFAM is proud to be an equal opportunity employer and is committed to a policy of nondiscrimination in all phases of employment in accordance with all federal, state, and local laws. Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.
Comprising the de Young Museum in Golden Gate Park and the Legion of Honor in Lincoln Park, we are the largest public arts institution in the City of San Francisco and one of the largest art museums in the United States. The de Young, designed by Herzog & de Meuron and located in Golden Gate Park, showcases American art from the 17th through the 21st centuries, international contemporary art, textiles and costumes, and art from the Americas, the Pacific, and Africa. The Legion of Honor displays a collection of over 4,000 years of ancient and European art including Auguste Rodin's The Thinker and houses the Achenbach Foundation for Graphic Arts in a Beaux-Arts style building overlooking Lincoln Park and the Golden Gate Bridge.
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