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Job description

Administrative Assistant

Salary £23,000 - £25,000 pro rata

25 days holiday plus bank holidays pro rata

We are looking for an administrative assistant to work in a small, friendly commercial electrical contracting company, based in Chelmsford. You will be a flexible all-rounder, helping us with the day to day running of the office, working under the direction of the Directors.

The hours are Monday to Wednesday, 8am - 4.30pm

Job description

• Answering calls and emails and dealing with enquiries in a professional and timely manner
• Liaising with clients, suppliers and engineers
• Diary management including booking meetings, training, and job scheduling for engineers
• Invoicing & chasing late invoices
• Ensuring the smooth running of the office
• Assisting Directors
• Data entry
• General administration duties
• Basic HR tasks
• Updating and keeping training records including booking training courses
• Filing and scanning
• Organising travel arrangements for staff
• Managing company vehicles including servicing, taxing, fuel cards etc
• Management of equipment sign outs
• Helping ensure compliance documentation is up to date

Skills

• At least 2 years’ administrative experience
• Confident, professional telephone manner & exceptional interpersonal skills
• Excellent written communication skills
• Pro-active and hard working attitude
• Able to communicate effectively with clients, suppliers and employees of all levels
• Proficient in Microsoft Office programs and the ability to quickly learn new software and computer programs. Computer literate
• Exceptional time management and organisational skills and ability to prioritise work and multi-task
• Attention to detail and problem-solving skills
• Ability to work on own initiative as well as part of a team

Job Types: Part-time, Permanent
Part-time hours: 24 per week

Salary: £23,000.00-£25,000.00 per year

Benefits:

• On-site parking

Schedule:

• Day shift

Experience:

• Administrative: 2 years (preferred)

Work Location: One location