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Job title: Administrator (Workshops)

Grade: Grade B

Salary: £21,968 per annum (rising by annual increments to £22,777) More information on salaries and progression can be found on our pay and policies page.

Hours: Full-time - 37 hours per week

Location: Charminster Workshop, Charminster, Dorchester DT2 9RP

Appointment Type: Permanent

Contact: For a chat about this post, please contact Lyndon Grygiel, Workshop Supervisor on 07785 118635 or email [email protected]

Closing and Interview date: The closing date for applications is Sunday, 6 August 2023 (midnight). It is intended that interviews will take place on Thursday, 24 August 2023, at our Support Offices in Poundbury. Should you be shortlisted for interview, further details regarding the interview format / location will be provided before the interview date.

About the Charminster Workshop

The Charminster Workshop are a small hardworking team that deliver an essential service to the Dorset Fire Stations and West Moors Training Centre.

The Workshop support Fire Stations with their Fleet and Equipment from Gillingham down to Portland. In the role of Administrator, you will support the Workshop Supervisor as well as HGV and Equipment Technicians to ensure the Workshop runs smoothly.

Your front of house working location will welcome Suppliers, Colleagues and Senior Management to the Workshop so you will be responsible for maintaining and building excellent working relationships within the Fire Service.

You will play a significant role in ensuring compliance is maintained in relation to the legislative and regulatory work that is carried out within the Workshop to keep the community safe.

As an Administrator supporting the Workshop in our Assets department you will:

• Act as a first point of contact for Workshop visitors and will respond to a wide range of enquiries.
• You will be required to communicate effectively to colleagues and external customers in person, via the phone, on email and by letter.
• Assist the Workshop Supervisors to process orders and services through direct contact with suppliers and contractors.
• Support the financial administration of the Workshops, by raising purchase orders, carrying out Agresso coding and authorisation and producing financial summary reports.

What makes you our ideal Administrator to support the Workshops:

• You will be highly organised and able to handle a broad range of administrative tasks whilst maintaining accuracy and attention to detail.
• You will have excellent verbal and written communication skills and a positive attitude to internal/external customer care.
• You will be able to competently use Office 365 to produce documents, spreadsheets and emails. You will also be willing to learn how to use new systems and programmes.
• You will be able to work well as part of a team and also work independently.
• You will ideally have some experience of using a vehicle fleet management solution/ system.

For full details of the role and requirements please have a look at the job description and person specification.

Other Information:

• You must have a full current driving licence.
• Use of your own vehicle will be required, however a Service vehicle may be available.
• The role has an occasional travel requirement.
• A Basic Disclosure & Barring Service Check (DBS) clearance will be undertaken on the successful individual prior to offer of employment.
• Any offer of employment will be subject to full pre-employment checks which include identity checks, right to work in the UK, medical and receipt of satisfactory references.

We offer a wide range of employee benefits and strive to ensure that staff feel valued and rewarded. Employee benefits include.

• Local Government Pension Scheme- Members benefit from a generous employer contribution.
• Generous annual leave of 24 days per annum, plus 8 bank holidays. Pro-rata amount depending on your start date. Annual leave rises to 28 days per annum after 5 years’ service.
• Flexi time scheme.
• Long service awards.
• Blue Light Card and local discounts.
• A variety of family friendly policies and procedures to support a good work life balance.
• Health and wellbeing initiatives including free gym access.
• Discounted leisure centre access.
• Support from the Fire Fighters Charity with your social wellbeing, physical health, mental health, nursing, retirement, and support for families.
• Learning and development pathways and qualifications, allowing employees to cement their knowledge and gain new skills.

This is a fantastic opportunity to join Dorset & Wiltshire Fire and Rescue Service, an organisation that is passionate about changing and saving lives. Our corporate staff are absolutely vital in helping to make our communities safer and healthier. Without them, we couldn’t do it.

As well as being one of the largest combined Fire and Rescue Services in the country we are also one of the top performing. In February 2022, inspectors from His Majesty’s Inspectorate of Constabulary and Fire & Rescue Services (HMICFRS) looked closely at our Service and graded us as ‘Good’, ‘Outstanding’, and ‘Good’ across the three inspection pillars of Effectiveness, Efficiency and People.

Additional Information - Raising Tax Awareness and Pension Considerations

• Annual Allowance - Please note that it is your personal responsibility to check whether by applying/accepting this position it would result in any Annual Allowance implications. A breach in the Annual Allowance threshold could result in a Tax charge. Further information on Annual Allowance can be obtained from our Pensions team.
• Lifetime Allowance - Please note that it is your personal responsibility to check whether by applying/accepting this position it would result in any Lifetime Allowance implications. A breach in the Lifetime Allowance threshold will result in a Tax charge. Further information on Lifetime Allowance can be obtained from our Pensions team.
• Temporary Promotions/Positions - Wholetime and On-call staff: Please note that any period of ‘temporary’, whether that is by way of promotion or allowances associated with a temporary position, will not be pensionable.

To find out more and apply:

You should ensure you include satisfactory evidence in your application to support all of the areas stated as being measured at the Application Stage on the Person Specification. This will ensure you have the best opportunity of progressing to the next stage of the selection process.

We are committed to building a workforce that reflects the diversity of our communities and welcome applications from all suitably qualified individuals regardless of age, disability, gender, race or ethnicity, religion or belief, sexual orientation, or other personal circumstances. All applications will be treated on merit and staff involved in recruitment and selection processes undertake unconscious bias training.

We are committed to the Disability Confident Scheme and guarantee an interview to applicants with a disclosed disability if they meet the minimum criteria for the post to which they are applying. Please tell us in confidence if this applies to you, or if there are any reasonable adjustments that would help you apply for this post.

Dorset & Wiltshire Fire and Rescue Service’s recruitment and selection procedures reflect our commitment to safeguarding and promoting the welfare of Adults, Children and Young People. All staff and volunteers are expected to share this commitment.

If you hold international qualifications, you will be required to provide official evidence that shows how these compare to UK Qualifications. We will accept a Statement of Comparability from a UK organisation called ENIC which can be obtained via their website. Please note that UK ENIC charge for this service, so if you request a Statement of Compatibility, you will be required to pay for it as we are unable to reimburse you.

For further guidance on how to complete your application, please refer to the Job Application Guidance Notes. If you are experiencing difficulties completing your application or have a need to complete your application in an alternative format due to a disability, please contact HR Resourcing on 01722 691444 within plenty of time of the closing date of the position you are applying for.

Values & Behaviours Framework

Our recruitment, assessment and progression processes are based on our Code of Ethics that has been developed specifically for Fire and Rescue Services. When recruiting, we identify the most important behaviours for the role and these are used as part of the short-listing and selection process.