administrative assistant San Francisco, CA
Job description
We are an integrated design firm with a promise to elevate the human experience through design. This fuels the work we do around the world and inspires our mission to improve the lives of our clients, our communities, and our planet. If this sparks your interest, you’re in the right place.
DLR Group has an opportunity for an Administrative Assistant.
Location
- San Francisco, CA
Position Summary:
At DLR Group, we are an innovative integrated design firm backed by 1,000+ design professionals around the globe who are passionate about sustainable design. If you are a customer-focused, collaborative team player with stellar communication, this is the position for you!
As an Administrative Assistant, you will be our director of first impressions and the main contact for our visitors and vendors. You will be responsible for providing a welcoming environment to all visitors, vendors, clients, and consultants. Additionally, you will assist with meeting coordination, presentation set-up and breakdown, perform miscellaneous administrative tasks, maintain overall office organization, and contribute to project-based support as time permits.
We are an employee-owned firm where everyone is empowered to use their design voice; this inspires our culture and fuels the passion for the work we do around the world. We have a rich culture waiting for you to immerse yourself at our San Francisco studio. Bring your passion and come join us!
The successful candidate will:
- Greet all visitors and vendors as the face of the office.
- Answer all incoming general office calls.
- Coordinate with outside consultants, trade vendors on payables, and account statements.
- Coordinate conference rooms, events, and meetings.
- Manage inventory of office and kitchenette supplies.
- Make travel reservations, manage office calendars, and distribute mail.
- Manage coordination with vendors.
- Distribute relevant information to staff regarding local activities and events.
- Maintain overall office organization and cleanliness.
- Provide project-based support for various firm projects. These may include:
- Writing meeting minutes or agendas
- Input team responses into document management software
- Archive or organize project documentation
- Create spreadsheets from specific project data
- Assist with preparing contracts
Required Qualifications:
- 3 or more years of experience in relevant customer facing service role (i.e. administrative assistant or receptionist)
- Proficient with Microsoft Office Suite
- Knowledge of general business procedures and use of office equipment
- Excellent communication skills, both verbal and written
- Proactive, independent thinker with ability to prioritize work
- High attention to detail
Preferred Qualifications:
- Experience in architecture, engineering, or construction (A/E/C) industry
- Working knowledge of Bluebeam
- Experience and knowledge using AIA software
- Previous experience in hospitality or customer service environment.
DLR Group is an integrated design firm delivering architecture, engineering, interiors, planning, and building optimization for new builds, renovations, and adaptive reuse projects.
We are 100% employee-owned: every employee is literally invested in our clients’ success. At the core of our firm are interdisciplinary teams engaged in every step of project lifecycles. Our teams champion true collaboration, open information sharing, shared risk and reward, value-based decision making, and proficient use of technology to deliver exceptional design. We are pursuing the goals of the 2030 Challenge, the ME2040, and the SE2050, and are an initial signatory of the China Accord and the AIA 2030 Commitment.
Our comprehensive Benefits at DLR Group include: medical, dental, vision, disability, wellness programs, flex spending, paid holidays, and paid time off. We also offer 401k, employee stock ownership, and bonus opportunities. Compensation considerations are based on location, experience, and skills. The potential pay range for this role is $23.00 - $29.00 per hour.
Through our values – commitment, creativity, environmental stewardship, fun, integrity, ownership, sharing, teamwork – we elevate the human experience through design, together.
We are proud to be an EEO/AA employer M/F/D/V.
