administrative assistant Lakewood, CO
Job description
TO BE CONSIDERED FOR THIS POSITION, PLEASE VISIT THIS LINK TO APPLY ONLINE: https://www.governmentjobs.com/careers/colorado/jobs/4116661/dfpc-crr-education-branch-administrative-assistant
This position is open only to Colorado state residents.
An eligible list established with this recruitment may be used to fill other similar positions within the Colorado Department of Public Safety in the next 12 months.
Our Mission - Engaged employees working together to safeguard lives and to provide diverse public safety services to local communities.
Our Vision -Creating safer and more resilient communities across Colorado.
Our Core Values –Unity, Honor, Service
CDPS commits to cultivating an equitable, diverse, and inclusive work environment. We ensure that we recruit, retain, and promote engaged employees. Our approach to diversity is simple - it's about embracing everyone! We strive to build and nurture a culture where inclusiveness is a reflex, not an initiative. Our strength is our promise to be inclusive with intentional strategies to welcome and uplift our employees to thrive - while building a more equitable workplace. CDPS is an equal opportunity employer. See our EEOD Utilization Report (2020)
Why Do I Love My Job at CDPS
At CDPS we nurture a centric culture driven by our commitment of creating a safer Colorado, an inclusive workplace where everyone can be their own authentic self. We model a culture of collaboration, support and growth to our employees. Our culture has public service focus, and we strive to provide innovative solutions and services to our fellow Coloradans!
Careers with a purpose:
If you are passionate about public safety service, and are eager to dedicate your career to serving Coloradans, this is the organization you want to join!
We are committed to providing public safety services to our fellow Coloradans in their times of greater needs such as: safety on our roads, preparing and mitigating environmental disasters, disaster recovery, combating crime, school safety, and victim recovery.
You’ll have the opportunity to challenge yourself and acquire new capabilities to build a rewarding and fulfilling career while making a difference in our community!
When you join CDPS, you are joining a team of exceptional individuals and together you will be inspired, motivated and supported to become the best you can be.
Unmatched Benefits:
We highly value work life balance and offer excellent work-life programs, training, and professional development opportunities!
Did you know that only 15% of employers offer a defined contribution plan? CDPS offers unmatched retirement benefits including PERA Defined Benefit Plan or PERA Defined Contribution Plan, plus 401K and 457 plans.
The Employee Assistance Program (C-SEAP) is available in every region of the state. It is our effort to support the well-being of employees and the workplace. EAPs provide short-term counseling, referrals and resources, as well as training and organizational development services.
CDPS provides generous time off including 11 paid holidays per year plus vacation, sick leave, and wellness days.
Medical and dental options are available for permanent employees and their dependents. We also offer short and long-term disability coverage, and life insurance that includes legal resources and discounts.
Additional benefits we offer include free ECO passes for qualifying State employees within the RTD service area, and reduced college tuition at CSU Global and DeVry University.
Description of Job
About the Work Unit
The mission of the Colorado Division of Fire Prevention and Control is to safeguard those that live, work, learn, and play in Colorado by reducing threats to lives, property and the environment. The Division safeguards the public through: fire prevention and code enforcement; wildfire preparedness, response, suppression, coordination, and management; training and certification; public information and education; and technical assistance to local governments.
This work unit will be split into two primary purposes Professional Development (Education) and Community Risk Reduction (CRR):
The primary purpose of the Education unit is:
Augment the generic training and third-party certifications currently used to certify local governmental entities’ inspection and plans examiner professionals and private third-party inspection professionals with state supported training and education, relevant to the inspection of and plan review for facilities overseen by the Division;
Perform random inspections (validation surveys) of facilities and construction projects subsequent to inspections performed by state certified governmental entities’ inspection professionals and private third-party inspection professionals. A certain percentage of local inspections are chosen for validation. The intent is to compare the deficiencies identified during inspections by both the local and state inspectors in order to identify discrepancies. These discrepancies are relayed to the local inspection agency for remedial action;
Perform frequent coordinated inspections with local governmental entities’ inspection professionals and private third-party inspection professionals. This is especially important with new inspectors in smaller jurisdictions, where the inspections will serve as a mentorship opportunity;
Perform random peer-review of construction documents submitted to local governmental entities’ plans examiner professionals for permitting. The process is very similar to the validation survey process noted above. Included in these peer reviews will be mentoring and training opportunities, which has previously been unavailable to many of these jurisdictions;
Respond to and investigate complaints, primarily for the Suppression program.
The primary purpose of the CRR unit is:
Collect, analyze, and understand individual communities’ unique risks, capabilities, and characteristics.
Collaborate with stakeholders within those communities to develop a plan to reduce risks that are viewed as high priority.
Advocate for fire prevention within fire departments and their municipalities through education and training.
About the Job
This position provides administrative and programmatic support to the CRR & Education Branch within the Fire and Life Safety Section of the Division of Fire Prevention and Control (DFPC).
The position provides internal and external customer support, will update and maintain the Fire Safe Colorado Website, utilize social media platforms to communicate events and public education pertaining to the Branch, process and disseminate applications and funds for the Home-Hardening Grant Program and assist with photo/video editing as needed.
Duties includes providing general administrative assistance and support for the Branch Chief, providing logistical support and preparation for meetings and events, communicating with other Branches, Units, and external stakeholders on behalf of the Branch Chief, and synthesizing and disseminating pertinent information to staff.
Key Responsibilities:
Administration and Program Support
- Provides general administrative assistance and support for the Branch Chief, providing logistical support and preparation for meetings and events, communicating with other Branches, Units, and external stakeholders on behalf of the Branch Chief.
- Synthesizes and disseminates pertinent information to staff.
- Facilitates information sharing with internal and external stakeholders and partners.
- Aids the Branch Chief in tracking and coding receipts for purchases made for the branch.
- Establishes general office record-keeping systems and resource libraries, and devises coding and maintenance schemes for filing systems.
- Ensures access to various records systems for appropriate employees.
- Trains other staff on office procedures, record-keeping, and use of forms.
- Schedules meetings for staff and facilities, provides logistics support for events, and answers questions via phone, email, and in-person.
Fire Safe Colorado Website
- Responsible for updating and maintain the Fire Safe Colorado Website
Customer Service and Support
- Provides internal and external customer support.
- Answers phones, screens and directs calls, and takes messages.
- Greets customers.
- Prepares, provides and exchanges information with callers and visitors and refers them to the appropriate DFPC staff.
Archiving/Mail/Other Duties as Assigned
- Receives, opens, sorts and distributes mail for the Fire and Life Safety Section.
- May be asked to perform other duties to meet the mission of DFPC.
- Performs other duties as assigned or requested by the FLSS Section Chief, the CRR and Education Branch Chief, or their designees.
- Often performs unusual tasks when the unique nature of the program requires it.
- Acts as back-up support when appropriate for others DFPC and FLSS positions performing similar tasks (e.g. an Administrative Assistant on family leave).
Home-Hardening Grant Program
- Creates and maintains an application process for private citizens to apply for Home-Hardening Grants through the Division
- Processes applications.
- In consultation with the CRR and Education Branch Chief, chooses the appropriate parties to award grant monies to, and processes payments to such parties.
Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights
NOTE: To be considered for this position, you must meet one of the following options for consideration.
MINIMUM QUALIFICATIONS
- Three (3) years of general clerical experience.
OR
- Bachelor's or Advanced degree from an accredited institution in any field.
PREFERRED QUALIFICATIONS
- A minimum of six months experience working with a state agency.
- Familiarity with the following:Colorado Statutes and Rules regarding Fireworks.
The requirements, rules, policies, and procedures for the Fire Suppression Inspector Certification Programs.
The requirements, rules, policies, and procedures for the Suppression, Sprinkler Fitter, Backflow, and Underground Contractor Certification Programs.
Colorado standards, statutes, rules, policies, and procedures for Colorado Health Facilities and Colorado Public School Facilities.
Requirements, rules, policies, and procedures for the Fire Inspector Certifications Program and the current ICC or NFPA certification requirements.
REQUIRED COMPETENCIES
- Excellent communication skills.
- Problem analysis and assessment.
- Judgment and problem solving.
- Decision making.
- Organizing.
- Work and time management.
- Attention to detail.
CONDITIONS OF EMPLOYMENT
- Requires successful completion of a background investigation that includes a polygraph exam, a fingerprint based criminal history search and drug screen.
- Must be Colorado resident at the time of application.
APPEAL RIGHTS
If you receive notice that you have been eliminated from consideration for the position, you may protest the action by filing an appeal with the State Personnel Board/State Personnel Director within 10 days from the date you receive notice of the elimination. Also, if you wish to challenge the selection and comparative analysis process, you may file an appeal with the State Personnel Board/State Personnel Director within 10 days from the receipt of notice or knowledge of the action you are challenging. Refer to Chapters 4 and 8 of the State Personnel Board Rules and Personnel Director's Administrative Procedures, 4 CCR 801, for more information about the appeals process. The State Personnel Board Rules and Personnel Director's Administrative Procedures are available at www.colorado.gov/spb. A standard appeal form is available at: www.colorado.gov/spb. If you appeal, your appeal must be submitted in writing on the official appeal form, signed by you or your representative, and received at the following address within 10 days of your receipt of notice or knowledge of the action: Colorado State Personnel Board/State Personnel Director, Attn: Appeals Processing, 1525 Sherman Street, 4th Floor, Denver, CO 80203. Fax: 303-866-5038. Phone: 303-866-3300. The ten-day deadline and these appeal procedures also apply to all charges of discrimination.
Supplemental Information
EQUITY, DIVERSITY AND INCLUSION:
The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law.
ARE YOU IN NEED OF AN ACCOMODATION?
Colorado Department of Public Safety is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship.
If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our Please direct questions and requests for reasonable accommodations to [email protected].
NOTIFICATIONS
All correspondence regarding your status in the selection/examination process will be via email. Include your current working email address on your application and check your email frequently as you could receive time sensitive correspondence regarding this position. We highly recommend that you set up your email to accept messages from "state.co.us" and "[email protected]" addresses. It is your responsibility to ensure that your email will accept these notices and/or review your junk mail and spam filtered email.
PLEASE READ CAREFULLY - RECRUITMENT TIMELINE INFORMATION
- Applications are considered complete and accurate at the time of submission. Therefore, additional information may not be solicited or accepted after your application has been received.
- All applications that are received by the closing of this announcement will be reviewed against the Minimum Qualifications in this announcement. Candidates who meet the minimum qualifications may proceed to the next step. Colorado Revised Statutes require that state employees are hired and promoted based on merit and fitness through a comparative analysis process.
Job Types: Full-time, Internship
Pay: $48,396.00 - $67,764.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Employee assistance program
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Parental leave
- Professional development assistance
- Retirement plan
- Tuition reimbursement
- Vision insurance
Schedule:
- 10 hour shift
- 12 hour shift
- 8 hour shift
- Day shift
- Evening shift
- Monday to Friday
Work Location: Hybrid remote in Lakewood, CO 80215
