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Job Summary

Under the direct supervision of the Office Specialist, learns to assist in a department office of approximately 14 tenured/tenure-track faculty, 8 lecturers, 7 teaching assistants, and 10 graduate assistants and student volunteers. Learns to serves as one of the primary resources for information regarding department policy and practice for faculty, staff, and students; learns to provide continuity in policy and procedures; and learns to processes all assignments, meets deadlines, and processes paperwork.

Key Responsibilities

• Learns to receive visitors and take and direct telephone calls, as one of two individuals that serves as first point-of-contact for the Economics Department.
• Assists Office Specialist by learning to type and reproduce instructional materials, correspondence, minutes, reports, and forms. Learns to tracks dispositions of correspondence, expenditures, and forms.
• Assists Office Specialist and Department Chair with various department projects.
• Learns to provide student registration and records support.

Knowledge Skills and Abilities

• Ability to establish and maintain good working relationships with a variety of people-faculty, staff, students, and vendors.

• Working knowledge of office methods, procedures, and practices relating to an academic environment.

• Ability to perform and concentrate in noisy environment that involves independent judgment, accuracy, and speed.

• Working knowledge of Windows, Word, Word Press, Adobe Acrobat Pro, email, spreadsheet, databases, Ad Astra, and CMS for PC.

• Develop and deliver essential information through written and oral interactions.

Ability to communicate with an ethnically and culturally diverse campus community. Ability to follow all university policies, procedures, and guidelines including but not limited to safety, civility, information security, and non-discrimination policies and procedures. Ability to contribute to a positive university experience for each and every student, and assist in achieving the university's commitment to a "vision of excellence."

Education and Experience

Equivalent to one year of administrative support experience required. Bachelor's degree preferred. Academic department experience preferred.

Physical Summary

Sedentary work - Involves mainly sitting. Walking and standing are minimal. Lifting is limited to lightweight objects. (10 pounds or less).

Department

Economics

Classification

Administrative Support Assistant I

Compensation

Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department’s fiscal resources.

Hiring Range: $3,338 - $3,438 per month commensurate with candidate's education, experience, skills, and training.

CSU Classification Salary Range: $3,338 - $4,097 per month.

Benefits

Excellent benefits through CalPERS (health, vision, dental), tuition fee waiver, generous vacation and sick leave, and 14 paid holidays each year.

Time Base

1.0 time-base, 40 hours per week.

Duration of Appointment

This is a temporary position for 1 year with no permanent status granted. Temporary assignments may expire prior to the ending date.

Application Procedures

PLEASE FILL OUT THE APPLICATION COMPLETELY. It is important that all sections of the on-line application are filled out completely and accurately. Please include all relevant education and experience. Your application will be used to determine whether you meet the minimum qualifications for this position.

Additional Information

CSULB is not a sponsoring agency for staff and management positions (i.e. H-1B Visas).

A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.

California State University Long Beach expects respectful, professional behavior from its employees in all situations. Acts of harassment or abusive conduct are prohibited. Demonstrated appropriate professional behavior, treating others with civility and respect, and refusing to tolerate abusive conduct is expected of all employees.

Equal Employment Statement

California State University Long Beach is an Affirmative Action/Equal Opportunity Employer that is strongly committed to promoting diversity in all areas of the campus community. We consider qualified applicants for employment without regard to age, physical or mental disability, gender or sex, genetic information, gender identity, gender expression, marital status, medical condition, nationality, race or ethnicity, religion or religious creed, sexual orientation, and veteran or military status.

Accommodations

We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact [email protected].

Out of State Employment Policy

California State University, Long Beach, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California.

As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.