administrative assistant Colchester, England
Job description
When joining the Aria Care Family, you become so much more than a colleague; you become part of a community; dedicated to providing compassionate, person-centered care to each and every one of our residents. We are proud to be a diverse and inclusive employer and thrive on learning from each other’s cultures, beliefs, and experiences. If you are empathetic, respectful and have a growth mindset, Aria Care is the perfect place for you.
A great opportunity for a caring Recruitment & Compliance:
Administrator to join our friendly community, supporting with all employment contracts, DBS checks, reference checking and general administrative duties. If you are organised, an excellent team player and have great attention to detail this could be the perfect opportunity to join our family today!
Role Title
Onboarding Administrator
Department
Recruitment
Reporting to
Head of Recruitment
Geographical location
Support Office - Colchester
Role purpose:
To support Aria Care with all onboarding requirements and provide a comprehensive and professional recruitment service to the business.
Key accountabilities:
- Ensuring correct processes and procedures are followed within onboarding in Harbour within the agreed SLA timeframes
- Ensure there is a clear understanding of the reference, right to work and DBS policy and that they are always adhered to
- Complying with all relevant GDPR regulations
- Ensure thorough checks are carried out on right to work documentation in line with the right to work policy
- Ensure thorough checks are carried out on DBS documentation in line with the DBS policy
- Keep up to date with changes to legislation within compliance
- Ensure all candidates receive a smooth onboarding / compliance experience
- Generate offer letters and contracts for candidates ensuring attention to detail is always applied
- Request DBS checks for all candidates, ISA checks where approval is given and ensure PVG checks are gained from Scottish homes to add to the candidates record
- Pay attention to any positive disclosure outcomes and raise with Hiring Manager and Regional Manager for a risk assessment to be carried out
- Obtain any DBS / PVG risk assessments carried out with a decision to proceed to add to the candidates record
- Verify referee contacts provided by the candidates and request references for all candidates
- Pay attention to any unsatisfactory references received to Hiring Manager, Regional Manager and HR for review against the referencing policy
- Gain approval from Hiring Manager for all references received
- Review all onboarding forms completed by the candidate and ensure information has been entered correctly and contact the candidate where necessary to amend
- Review responses on the medical assessment form and raise any points for managers to note before the candidate starts
- Liaising with agencies and chasing for missing documentation
- Final sign off on compliance for all candidates
- Arrange start dates with candidates and home managers once candidates are compliant
- Check the candidate has started on day one
- Transfer the candidate from Harbour to Fourth on day one
- Download the personnel pack from Harbour and save the PDF pack on the hub under the relevant home
- Handle any general compliance queries from recruitment or onboarding team
Skills, Knowledge, Experience and Expertise:
- Knowledge and experience using Microsoft Word, Excel, Access and Outlook.
- Strong attention to detail and excellent communication skills both verbal and written
- Excellent organisation skills with the ability to plan and prioritise workload to meet deadlines
- Flexible, adaptable and able to multi-task in a fast-paced environment.
- It is preferable that candidates have experience of working within a team where a high level of confidentiality is essential
Behaviours:
- Team player
- Resilient and self-reliant
- Able to engage with customers, to identify their service needs and review the quality of services provisions
- Focus on delivery under pressure at pace
This is not an exhaustive list and there may be times that you are required to carry out other to meet the needs of Aria Healthcare.
