administrative assistant Houston, TX
Job description
POSITION SUMMARY:
The Data Entry Clerk will be responsible for assisting the Project Controls Team with day to day data entry and analytical data collected for specific projects. The incumbent will exhibit advanced attention to detail and follow through to effectively support the team. The requirements listed below are representative of the knowledge, skill, and/or ability required.
RESPONSIBILITIES:
- Diligently and correctly enter data collected by our product line managers.
- Review received bills for accuracy and completeness. Request approval if applicable.
- Strong organizational skills required.
- Maintaining accurate and up-to-date files and data
- Heavy data entry
- Administrative assistance to the project managers.
- Collect and confirm information given.
- Resolving discrepancies with clear, concise, and professional communication
- Preparing expense accruals and general ledger reconciliations
- Assisting with other administrative duties or projects as needed
- Respond in a timely manner and assure resolution to all management, client and vendor inquiries
- Assist with the collection of expense report data.
- May perform other basic clerical duties as needed.
- Sorts and files documents after processing.
- Composes, prepares, and proofreads correspondence provided and reports findings adequately.
- Handles all sensitive material with the highest degree of confidentiality.
- Maintains files in an organized and accessible manner to include updating information, purging files on a regular basis, and creating new filing systems as needed.
The description of duties is not intended to be all-inclusive or to limit the discretionary authority of the management to assign other tasks with similar responsibility for which the individual has demonstrated competency through performance.
REQUIRED KNOWLEDGE, SKILLS & ABILITIES:
- Advanced skills using Microsoft Office - particularly Excel;
- Attention to detail and a high level of organizational skills with the ability to multi-task;
- Must have a positive attitude and work well with others;
- Must have the ability to maintain a high level of confidentiality and exercise good judgment.
PHYSICAL DEMANDS:
- Able to work in a standard office setting and to use standard office equipment, including a computer;
- Able to maintain attention to detail despite interruptions;
- Able to lift and carry files weighing up to 5 pounds;
- Vision to read printed materials and a computer screen;
- Hearing and speech to communicate in person and over the telephone.
JOB TYPE:
Direct Hire basis. Benefit eligible after successfully completing 30 days of employment. Rich benefits packages are available such as health & welfare insurance, 401k profit-sharing plan, life insurance etc.
- Full Time
- Monday - Friday 8 hours per day
- Non-Exempt
