administrative assistant Houston, TX
Job description
At Alliant Insurance Services, we thrive on creating employee benefits solutions built on the idea that health makes growth possible. As top tier professionals dedicated to solving our clients' health and welfare insurance challenges, Alliant team members deliver an unrivaled depth of service, and our unique approach enables us to help clients stay resilient and turn change into opportunity. This position is a chance to join a dynamic, expanding company with prospects for individual and career growth.
As one of the 10 largest insurance brokerage firms in the U.S., Alliant provides property and casualty, workers' compensation, employee benefits, surety, and financial products and services to clients nationwide. More information is available at www.alliant.com.
SUMMARY
Responsible for answering incoming calls, directing calls to appropriate associates, mail distribution, the flow of correspondence, requisition of supplies as well as additional administrative duties. Provides general office support with a variety of administrative activities and related tasks.
ESSENTIAL DUTIES AND RESPONSIBILITIES
- Greets visitors in person or on the telephone, answering or referring inquiries;
- Directs visitors by maintaining current employee/department directories;
- Maintains safe and clean reception area by complying with office procedures;
- Maintains security by following procedures; monitoring logbook, issuing visitor badges, providing parking permits, if required;
- Updates office phone listings;
- Locates clients in EPIC to transfer calls appropriately;
- Receives opens, scans mail into EPIC to servicing teams;
- Assists with incoming invoices from vendors (prepares check request form, sends for approval, then submits to Vendor Payables);
- Scans invoices to be sent to Accounting;
- Handles all USPS outgoing/incoming mail, including vendors (sign for incoming deliveries);
- Assists and manages travel arrangements for Executives;
- Assists team members with surplus workflow;
- Orders and maintains office supplies including printing materials;
- Handles service requests for office equipment, phones, etc.;
- Assists the office with ordering food for meetings;
- Assists with dead files, as required;
- Complies with agency management system data standards and data integrity (enters and maintains complete and accurate information);
- Other duties as assigned.
EDUCATION / EXPERIENCE
High school diploma or equivalent combination of education and experience
Relevant work experience preferred
SKILLS
Excellent verbal and written communication skills
Good leadership, problem-solving, and time management skills
Good planning, organizational, and prioritization skills
Ability and motivation to work independently
Ability to interface with executive – internal and external
Proficient in Microsoft Office products
#LI-LM1
We are proud to provide comprehensive, high quality employee programs to meet employees’ needs now and in the future, including a very competitive financial package. We encourage you to explore what we have to offer.
For immediate consideration for this position, please click on the “Apply Now button.
Alliant Insurance Services, Inc. is an equal opportunity employer. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, age, religion, gender, sexual orientation, gender identity, national origin, disability, protected veteran status or any other protected status.
If you are applying for a job and need a reasonable accommodation for any part of the employment process, please call our Career Center at 1-877-901-9473 and let us know the nature of your request and contact information.
For more information on Alliant Insurance Service's benefits, visit the link below.
https://www.alliant.com/media/p33ldzpp/recruitment_benefits_2022-23.pdf
