administrative assistant Bristol, England
Job description
Company Summary
Actuation Lab is a group of modern-day inventors, using origami-inspired mechanisms, the latest materials and rapid manufacturing tools to rethink the world’s mechanical systems. We’re defining a new global standard for mechanical design to increase the efficiency, reliability and sustainability of every mechanised industry. We aim to become the UK’s foremost innovators of industrial hardware, building a company that attracts and nurtures world-class talent. We are proudly based in Bristol, the UK’s technology hub.
We are currently focussing our efforts on developing automated flow control technologies for industrial and aerospace applications. The company’s new valve technology, the Dragonfly, has a revolutionary zero-leakage design, and is being developed to slash greenhouse gas emissions on gas networks, enable net-zero hydrogen supply, and hydrogen-fuelled aviation. The company is backed by private investors which include Zero Carbon Capital and Kero Group, as well as holding government funded grants and research contracts.
Actuation Lab has more than doubled in size this year, and we have no plans to slow down! We’re on the lookout for talented, passionate and professional individuals who are prepared to grow with the company. If you think you want to work with us but are unsure if you meet all the required criteria detailed below, we would still love to hear from you, as new roles are being created all the time.
Our Company Culture
At Actuation Lab, our culture is based on a set of core values that define who we are and how we operate.
We think big, solving hard problems with global impacts, doing so using the latest engineering tools at our disposal.
We embrace failure as an opportunity to learn and grow, supporting one another through mistakes and encouraging iterative learning.
Empathy is at the heart of our interactions, as we take the time to understand the challenges people face.
We communicate truthfully, openly, and respectfully, while fostering a culture of sharing ideas and celebrating diverse perspectives.
We are driven by goals that excite us, while acknowledging and celebrating the efforts and successes of our team.
Above all, we prioritise supporting each other's personal and professional growth, recognising the importance of physical and mental well-being.
Job Overview
We are looking for an enthusiastic and adaptable individual to join our team as an Office Coordinator on a full-time or part-time basis (minimum 28 hours a week, ideally split over 5 days, to be mutually agreed).
The fast-paced nature of a tech start-up means this role will cover a wide range of tasks, offering personal development opportunities for those wanting to upskill themselves. The successful candidate for this role will have impeccable organisational skills. They will be confident, creative, willing to suggest better ways of working and excited by new technology.
Actuation Lab currently operates out of the Bristol and Bath Science Park in Emersons Green, but will relocate within Bristol (Bedminster) in Q4 2023. We embrace flexible working practices, while also believing in fostering a strong company culture through regular in-person interaction and events.
Responsibilities and Duties
You will become a core team member who provides a highly varied range of administrative support, which will be vital for the smooth running of our growing business. Some key tasks will include:
○ General office support
- Oversee the general upkeep and maintenance of our office and lab, ensuring a clean and organised work environment and liaising with service providers and vendors as needed
- Maintain an office supply inventory, anticipating needs and placing orders where necessary
- Manage incoming calls, emails and correspondence
- Greet and welcome visitors
- Assist with the organisation of meetings and team-building events; coordinating schedules and making necessary arrangements such as room reservations, equipment setup and catering
- Provide assistance with travel and accommodation booking
- Maintain our CRM system
- Post content to the company’s website and social media platforms
- Generally promote a professional and friendly atmosphere within the office
○ Finance support
- Bookkeeping utilising Xero accounting software, including recording and paying invoices due
- Compile financial reports
- Manage the payroll process, making sure everyone gets paid on time
○ Assist with internal processes and policies
- Work with the team to improve and document internal processes and policies to support our continuous corporate growth
- Maintain and ensure effective organisation of company files using Microsoft SharePoint
- Assist with various HR tasks, including our recruitment and onboarding processes
- Remain up to date on relevant office legislation and regulations to ensure compliance, including health and safety
We are committed to supporting our teammates in the development of their roles in line with their professional goals and passions, so we are open to this list evolving as the business continues to develop and grow.
Essential Skills, Experience and Characteristics
- Enthusiastic, proactive and resourceful
- Disciplined and highly organised, with a strong eye for detail
- Able to work calmly under pressure, completing tasks fully, accurately and on time, prioritising where appropriate
- Able to handle a busy, varied workload, coping well with interruptions and changes
- Excellent skills in Microsoft Office and familiar with Microsoft SharePoint
- Confident with numbers and creating/maintaining Excel spreadsheets
- Excellent written English and strong communication skills
- Self-starter with a passion to find better ways of doing things
- Supportive and helpful team player, with a can-do attitude
Desirable Skills, Experience and Characteristics
- Previous experience of providing administrative support within a busy office environment
- Knowledge of bookkeeping principles and previous experience of bookkeeping
- Previous experience of website and/or social media management
Minimum Qualifications
A-levels or equivalent
Starting salary
£27,000 - £31,000 pro-rata, based on qualification and experience. Reviewed annually with performance.
Company perks
- Cycle to work scheme
- Funding for professional membership
- Minimum £500 annual training budget per employee
- Employee Assistance Programme (Health Assured)
- Regular team-building events
- Enhanced maternity pay, paternity pay, adoption pay, shared parental pay, parental bereavement pay & sick pay
- 23 days annual holidays + bank holidays, plus further long-service entitlement
- Virtual Medical Care service (unlimited, round the clock access to a GP for employees and their family)
HOW TO APPLY
To apply, please email CV and cover letter to [email protected] quoting reference [REF A002] in the subject.
Applicants must have the right to work in the UK.
Applications accepted until 27th July 2023.
Job Types: Full-time, Part-time
Part-time hours: 28-40 per week
Salary: £27,000.00-£31,000.00 per year
Benefits:
- Bereavement leave
- Company events
- Company pension
- Cycle to work scheme
- Enhanced maternity leave
- Enhanced paternity leave
- Health & wellbeing programme
- On-site parking
- Sick pay
Schedule:
- Monday to Friday
Ability to commute/relocate:
- Bristol: reliably commute or plan to relocate before starting work (required)
Education:
- A-Level or equivalent (preferred)
Experience:
- Administrative experience: 2 years (preferred)
Work authorisation:
- United Kingdom (required)
Work Location: Hybrid remote in Bristol
Application deadline: 27/07/2023
Reference ID: A002
