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Job description

Working for the UK's largest non-ferrous metal stockholders, as an administrator with the support of the Service Centre & Warehouse Manager.

Provide a focal point for accounts administration liaising effectively between the Credit Centre and Service Centre staff

• In the event of a customer insolvency forward the relevant information to the Credit Centre as required
• Bank sales ledger receipts and any cash received locally, complete a daily cash sheet and send with any remittances to the Credit Centre on a daily basis
• Code and input purchase ledger invoices onto the computer system (both metal and overheads) and resolve any queries which arise liaising as necessary between the supplier and order placer.
• Check Centre manifests against the journal on the nominal ledger.

Ensure the declared monthly gross profit figure is accurate.

• Complete the monthly profit reporting template.
• Investigate and account for any batch shortfalls or excesses.
• Accurately process stock adjustments and scrutinise stock movement reports to ensure that batch details and GP reporting is correct.

Operate clear and efficient systems and procedures and regularly monitor these to ensure all staff are both aware of and adhere to the standards expected.

• Establish and apply a series of written procedures for profit reporting, opening accounts, booking stock on and off, issuing test certs, processing and passing invoices, raising credits and debits operating ISO 9001 etc.
• Train staff in understanding, operating and improving these procedures.
• Ensure all paperwork is processed on time so delivery promises to customers are achieved.

Ensure the monthly PECS statement is completed and submitted to the Accounting Centre by the due date.

• Establish a system to enable information to be pulled together in good time.
• Regularly communicate with the Accounting Centre to ensure unusual items are highlighted.

Provide support and administration for SPI’s, ISO 9001 procedures and health & safety procedures.

• Regularly audit against ISO 9001 procedures
• Act as liaison point for internal auditors when SPI’s are audited.
• Provide administration support for auditing and reviewing Health and Safety procedures.

Provide accurate and timely administration for the delivery and receipt of goods.

· Operate to and if necessary refine a series of written procedures for opening accounts, booking stock on and off, issuing test certs, processing and passing invoices, raising credits and debits and operating to ISO 9001

· Investigate and account for any batch shortfalls or excesses.

· Administer outworker orders to ensure timely and accurate processing of the detail.

· Administer direct deliveries from suppliers to customers

· Provide copy invoices and proof of deliveries when required.

Provide an efficient and friendly reception service for visitors, customers and suppliers.

· Welcome and process cash sales effectively and quickly

· Make visitors feel comfortable and see to their needs

· Turn around suppliers deliveries quickly and efficiently

Operate as part of a flexible administration team to provide an efficient service to both internal and external personnel.

· Work co-operatively with other team members to help ensure daily and monthly deadlines are met.

Ensure the computer stock records always accurately match the physical stock in the warehouse.

· Liaise with the Warehouse/Logistics Manager to ensure receipts and despatches of material are checked according to a pre-agreed system e.g. sheets counted, batches segregated, items weighted etc.

· Investigate any shortages or excesses between physical stock and computer records identifying the cause of such problems.

Responsible for the working of all administration equipment, filing systems, stationary supply and general house keeping.

· Knows how to work and sort problems with, printers, copiers and other equipment.

· Keeps the filing and archiving accurate and up to date.

· Ensures the ready supply of stationary.

· Keeps the office tidy and well organised.

ESSENTIAL SKILLS

ORGANISATION

Maintains effective systems. Reviews resources and workload, adjusting as necessary to ensure deadlines are met.

COMMUNICATION

Is able to explain detailed systems and procedures in a clear and concise manner.

ATTENTION TO DETAIL

Ensures numerical information is presented accurately and on time and records well maintained

ESSENTIAL KNOWLEDGE

BOOK-KEEPING

Understands and has experience of operating both sales and purchase ledgers.

COMPANY SPI’s, ISO 9001 and HEALTH AND SAFETY PROCEDURES

Has a thorough understanding of the

relevant SPI’s, ISO 9001 and Health & Safety procedures

STOCK CONTROL AND ACCOUNTING SYSTEMS

Understands and can operate these systems

Job Types: Full-time, Permanent

Salary: £16,000.00-£20,000.00 per year

Benefits:

• Company pension
• Free parking
• On-site parking
• Profit sharing

Schedule:

• Monday to Friday

Ability to commute/relocate:

• Stoke-On-Trent: reliably commute or plan to relocate before starting work (required)

Education:

• GCSE or equivalent (preferred)

Experience:

• Administrative experience: 1 year (preferred)

Work Location: In person

Reference ID: Administrator