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Administrative Assistant

Salary Up to £25,000 DOE

3 Months Fixed Term Contract

Part Time –12 hours per week

*At Saga, we work flexibly which means our colleagues have the autonomy to decide how and where we work. This role can be is fully remote, and the hours worked can be at a time that suits you.*

As an Administrative Assistant you will be working in the heart of our People Team and the work that you do will have a positive impact on the colleague experience across the Saga brand.

Whilst the day to day will consist of handling a variety of administrative tasks, we are looking for someone to question “Why are we doing it this way?” and “How can we improve this process?”

If you are highly organised, possess excellent problem-solving skills and have a keen eye for continuous improvement, this could be the role for you!

Close date – 14th August 2023

**If you require any reasonable adjustments as part of the recruitment process, please don't hesitate to reach out to the Talent Acquisition Team**

• Administrative Support:

  • Manage calendars, schedule appointments, and coordinate meetings for executives and team members.
  • Handle incoming emails, providing timely and professional responses.
  • Act as a liaison between departments, ensuring effective communication and collaboration.
  • Coordinate and support the planning of company events, workshops, and meetings.

  Process Improvement:

  • Review current administrative procedures and workflows to identify inefficiencies and areas for improvement.
  • Collaborate with various teams and individuals to gather feedback and insights on existing processes, where needed.
  • Propose and implement innovative solutions to streamline administrative tasks and enhance productivity.
  • Develop and document new streamlined processes and procedures for approval and implementation.

  Data Management:

  • Maintain accurate records and databases, ensuring data integrity and confidentiality.
  • Complete data entry and generate reports to support decision-making processes.

This fixed-term role will be ideal for a candidate with the following knowledge, skills and experience:

• Previous experience as an Administrative Assistant, or a similar support role.
• Excellent written and verbal communication skills, with attention to detail.
• Proficiency in using Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Previous experience using Workplace is desirable.
• Ability to identify process inefficiencies and propose practical solutions for improvement.
• Familiarity with process mapping tools or process improvement methodologies is an advantage.
• Previous experience in process improvement initiatives or project management is highly desirable.

Our Saga Values:

• Precision Pace - Always owning and making things happen.
• Empathy – Always aware of others.
• Curiosity – Always asking why.
• Collaboration – Always one team, the Saga team!

Over the past 70 years we have become the UK's specialist provider of products and services to people aged over 50 in the UK. The Saga brand has become one of the most recognised and trusted brands amongst UK consumers in this demographic, recognised for its high quality products and exceptional standards of service. These include cruises and holidays, insurance, personal finance and the Saga Magazine.

At Saga we are committed to treating all employees fairly and to offering equal opportunities in all aspects of employment and advancement. We value diversity not just because it is the right thing to do, but because diverse teams perform better.

Fair consideration is given to applications from all applicants, including those with disabilities and those over who are over 50 as we are champions of age inclusivity. We are an official Disability Confident employer and ensure that our recruitment process is inclusive and accessible and we will make reasonable adjustments as required. For more information on our DEI policies please visit our Saga Careers page.

Saga does not accept agency CVs unless specifically engaged on the role by the Talent Acquisition Team. Please do not forward CVs to our recruiters, employees or any other company location. Saga will not be responsible for any fees related to CVs received in this unsolicited manner.

#LI-Remote”

The standard benefits when you join Saga include:

• Remote working available where possible

• 25 days annual leave plus bank holidays, with the choice to buy a further 5 days annual leave per year

• Workplace Pension

• AXA Be Supported

• A range of reductions and offers from leading retailers, travel groups and entertainment companies