administrative analyst California
UC San Francisco
Full Time
California
10.56 - 12.04 USD Today
Job description
This position supports the budget, accounting, and financial management functions for the Department of Radiology and Biomedical Imaging at the Zuckerberg San Francisco General Hospital (ZSFG) site and at large for the department as a whole. It also supports the same functions for the UCSF at ZSFG Department of Otolaryngology Head and Neck Surgery (OHNS).
Incumbent serves as a key member of the finance team developing and reporting on budgets and financial activities of the department. Provides financial analysis and reporting on a wide variety of departmental activities that support patient care, research, and education.
In addition to finance activity, the incumbent manages, plans and administers the operations of the departments with limited scope while serving as a key member of the administrative teams for Radiology and OHNS at ZSFG.
Performs multiple tasks simultaneously while maintaining critical attention to detail. As such, the incumbent must be diligent, accurate, efficient, able to think critically and have a strong work-ethic. S/he must be able to prioritize in a fast-paced environment, independently analyze issues, work with a high level of autonomy, and be exceedingly well-organized and flexible. The position reports to the Budget Manager with additional accountability to the ZSFG Site Director.
The incumbent performs short- and long-term planning for the organization to address unmet needs and identify future needs. Demonstrates good judgment in selecting methods and techniques for obtaining solutions for a range of operational issues.
This position is ideal for a finance professional looking to add administrative and operations experience into their career. This position is hybrid, with one day a week on site at ZSFG and four days remote. The hybrid agreement may be subject to change.
Incumbent serves as a key member of the finance team developing and reporting on budgets and financial activities of the department. Provides financial analysis and reporting on a wide variety of departmental activities that support patient care, research, and education.
In addition to finance activity, the incumbent manages, plans and administers the operations of the departments with limited scope while serving as a key member of the administrative teams for Radiology and OHNS at ZSFG.
Performs multiple tasks simultaneously while maintaining critical attention to detail. As such, the incumbent must be diligent, accurate, efficient, able to think critically and have a strong work-ethic. S/he must be able to prioritize in a fast-paced environment, independently analyze issues, work with a high level of autonomy, and be exceedingly well-organized and flexible. The position reports to the Budget Manager with additional accountability to the ZSFG Site Director.
The incumbent performs short- and long-term planning for the organization to address unmet needs and identify future needs. Demonstrates good judgment in selecting methods and techniques for obtaining solutions for a range of operational issues.
This position is ideal for a finance professional looking to add administrative and operations experience into their career. This position is hybrid, with one day a week on site at ZSFG and four days remote. The hybrid agreement may be subject to change.
To see the salary range for this position (we recommend that you make a note of the job code and use that to look up): TCS Non-Academic Titles Search (ucop.edu)
Please note: The compensation ranges listed online for roles not covered by a bargaining unit agreement are very wide, however a job offer will typically fall in the range of 80% - 120% of the established mid-point. An offer will take into consideration the experience of the final candidate AND the current salary level of individuals working at UCSF in a similar role.
For roles covered by a bargaining unit agreement, there will be specific rules about where a new hire would be placed on the range.
To learn more about the benefits of working at UCSF, including total compensation, please visit: https://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html
Department Description
The Department of Radiology & Biomedical Imaging is one of the largest departments in the School of Medicine at the University of California, San Francisco (UCSF), generating more than $70 million in professional fee revenues each year, and annual grant awards of $30-40 million. The mission of the Department includes research, teaching, and patient care. The department has over 200 salaried faculty and non-faculty academics, and 75 volunteer clinical faculty. In addition, the department has over 200 career staff employees. The Department operates across eight sites in San Francisco and the Bay Area, including robust operations at Zuckerberg San Francisco General Hospital and Trauma Center.
Required Qualifications
- Bachelor's degree in related area and / or equivalent experience / training.
- Minimum of 3 years of related work experience
- Two years of experience with budgeting and financial reporting/analysis
- Thorough knowledge of finance policies, practices and systems.
- Has ability to independently gather required information, organize, and perform financial analysis assignments.
- Ability to present information in a clear and concise manner both in writing and verbally.
- Proven ability to use spreadsheet and database software for complex financial analysis, fiscal management and financial reports.
- Proven Interpersonal skills with peers throughout the organization; service orientation; critical thinking; attention to detail; ability to multi-task in a high volume environment, organizational skills.
- Ability to adapt to changing priorities.
- Ability to function as a member of a team.
- Thorough knowledge of University rules and regulations, processes, protocols and procedures for purchasing and personnel management including faculty and staff appointment types and classification.As wells as extensive knowledge of UC travel and meeting & entertainment policies and procedures
- Experienced with Microsoft Office Suite (including Word, Excel, Outlook, and Powerpoint), Adobe Acrobat, and internet search tools. Comfortable with computers and other technology in general.
- Interpersonal skills including verbal and written communication, active listening, critical thinking, persuasiveness, and advising
- Knowledge of a variety of administrative operational activities such as event and meeting planning
- Ability to use discretion and maintain confidentiality.
- Strong skills in short-term planning, analysis, problem-solving, and customer service.
- Ability to operate effectively in a changing organizational and technological environment.
Preferred Qualifications
- Thorough knowledge of human resources policies and procedures for staff and academic employees.
- Solid knowledge of common UCSF applications such as Box and Smartsheet
- Two years of experience providing direct service to faculty in a financial capacity
- Knowledge of UCSF COA chartfield structure/concepts
- Skilled in use of UCSF financial systems (MyReports, Peoplesoft journals, BearBuy, MyExpense UC Path Funding Entry and Direct Retro)
- Thorough knowledge and understanding of internal control practices and their impact on protecting University resources.
About UCSF
The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate-level education in the life sciences and health professions, and excellence in patient care. It is the only campus in the 10-campus UC system dedicated exclusively to the health sciences. We bring together the world’s leading experts in nearly every area of health. We are home to five Nobel laureates who have advanced the understanding of cancer, neurodegenerative diseases, aging and stem cells.
Pride Values
UCSF is a diverse community made of people with many skills and talents. We seek candidates whose work experience or community service has prepared them to contribute to our commitment to professionalism, respect, integrity, diversity and excellence – also known as our PRIDE values.
In addition to our PRIDE values, UCSF is committed to equity – both in how we deliver care as well as our workforce. We are committed to building a broadly diverse community, nurturing a culture that is welcoming and supportive, and engaging diverse ideas for the provision of culturally competent education, discovery, and patient care. Additional information about UCSF is available at diversity.ucsf.edu
Join us to find a rewarding career contributing to improving healthcare worldwide.
In addition to our PRIDE values, UCSF is committed to equity – both in how we deliver care as well as our workforce. We are committed to building a broadly diverse community, nurturing a culture that is welcoming and supportive, and engaging diverse ideas for the provision of culturally competent education, discovery, and patient care. Additional information about UCSF is available at diversity.ucsf.edu
Join us to find a rewarding career contributing to improving healthcare worldwide.
Equal Employment Opportunity
The University of California San Francisco is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information.
Organization
Campus
Job Code and Payroll Title
007709 FINANCIAL ANL 3
Job Category
Financial, Professional (Non-Clinical)
Bargaining Unit
99 - Policy-Covered (No Bargaining Unit)
Employee Class
Career
Percentage
100%
Location
Flexible (combination of onsite and remote work), Zuckerberg San Francisco General (ZSFG)
Shift
Days
Shift Length
8 Hours
Additional Shift Details
M-F, 8am-5pm
About UC San Francisco
CEO: Samuel Hawgood
Revenue: $25 to $100 million (USD)
Size: 10000+ Employees
Type: College / University
Website: www.ucsf.edu
Year Founded: 1864
