Administration Officer Thornton le Moors, England
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About the job
Job summary
From 01 April 2023, MoD West Moors and the Defence Strategic Fuels Authority will combine to become the new Operational Energy Authority (OEA).The OEA is responsible for the Dir Sp Ops fuel outputs including future projects, management of business as usual procurement activity and delivery of fuel support provided by MoD West Moors.
As a result, the employment terms will reflect within the advert and the employment will be within MoD Main UK Strategic Command from this date. Come and join us for an exciting opportunity to join at the start of the creation of the OEA, where you will be able to contribute, develop and evolve within this new forward thinking organisation as it moves towards its vision for transforming the existing Defence Fuels enterprise.
We are looking for a friendly, well-organised and adaptable Administration Officer to join the team at MoD West Moors.
This position is advertised at 37 hours per week.
Does this sound like the role for you? If so, we would love to hear from you!
Job description
- Deliver administrative support to the Site Management team and across specialisms as instructed and contained within the MOD Catalogue of Services and assignment specifications.
- Act as a key point of contact for internal and external specialism requests including stakeholders and contractors, providing advice and guidance, escalating to more senior colleagues where appropriate.
- Own logistical elements of activities and events such as arranging travel, booking venues, coordinating visits, procurement, VIP escorts, issuing keys and reporting faults.
- Support internal communications such as updating internal websites, distributing key information, and acting as a focal point for other internal communications. Dissemination of key information, newsletters, and awareness campaigns.
- Manage document production, processing and maintenance as instructed e.g. any relevant papers and minutes for meetings, administration of hard copy classified documents, processing security clearance documents, One Page Business Cases etc.
- Support senior Business Support Manager with change implementation including liaising with other areas of the business to coordinate business change implementation activities and support in the production of a variety of documentation, including demands and reports.
- Analyse corporate reporting and management information, acting on key findings within.
- Work in a small team responsible for the delivery of certain business support services within their area of responsibility, to meet agreed catalogue of services at agreed customer service standards.
Person specification
To be found successful you must demonstrate the following essential criteria:
- Excellent and demonstrable IT skills, particularly Microsoft Office.
- Minimum of 5 GCSEs or equivalent Level 2 qualification or higher.
- Excellent written and verbal communication skills.
- Experience working within an administrative role.
It would benefit your application should you be able to demonstrate the following desirable criteria:
- Experience of Microsoft SharePoint and Teams.
- Experience of managing databases.
Behaviours
We'll assess you against these behaviours during the selection process:
- Leadership
- Making Effective Decisions
- Managing a Quality Service
Benefits
- Learning and development tailored to your role
- An environment with flexible working options
- A culture encouraging inclusion and diversity
- A Civil Service pension with an average employer contribution of 27%
The post does not offer relocation expenses.
The Ministry of Defence is committed to providing a safe and healthy working environment for its staff which includes educating them on the benefits of not smoking, protecting them from the harmful effects of second-hand smoke and supporting those who want to give up smoking. Under the Smoke-Free Working Environment policy, Smoking and the use of all tobacco products (including combustible and chewing tobacco products) will not be permitted anywhere in the Defence working environment by 31st December 2022. The policy is Whole Force and includes all Defence personnel, contractors, visitors and other non-MOD personnel. All applicants seeking, considering, or accepting employment with the Ministry of Defence should be aware of this policy and that it is already in place at a number of Defence Establishments.
Things you need to know
Selection process details
- Key Achievements
- Relevant Experience
- Applied Knowledge and Skills
For additional guidance on writing a CV for MOD, please see attached document below.
Firstly we’ll check that you meet the essential criteria that are listed for the role. If you do, we’ll then carry out a more detailed review of your CV to see if your qualifications and experience are a good match for the role.
If you’re successful, we’ll invite you to an interview so you can meet us, discuss your Key Achievements, Relevant Experience and Applied knowledge & Skills. In addition to the above, you'll also be assessed against a technical competence and the listed behaviours, aligned to our MoD Behaviours which can be found attached at the bottom of the page.
Feedback will only be provided if you attend an interview or assessment.
External recruits who join the MoD who are new to the Civil Service will be subject to a six month probation period.
As a result of the changes to the UK immigration rules which came into effect on 1 January 2021, the Ministry of Defence will only offer sponsorship for a skilled worker visa under the points-based system, where a role has been deemed to be business critical.
The role currently being advertised has not been assessed as business critical and is therefore NOT open to applications from those who will require sponsorship under the points-based system. Should you apply for this role and be found to require sponsorship, your application will be rejected, and any provisional offer of employment withdrawn.
Please note: Expenses incurred for travel to interviews will not be reimbursed.
Please be advised that the Department is conducting a review of all pay related allowances which could impact on those allowances that the post currently being advertised attracts.
Any move to MOD from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax-Free Childcare. Determine your eligibility at https://www.childcarechoices.gov.uk/.”
MOD Recruitment Satisfaction Survey – we may contact you regarding your experience to help us improve our customer satisfaction. The survey is voluntary and anonymous. You may however be given the opportunity to provide additional information to help us improve our service which includes the collection of some personal data as defined by the United Kingdom General Data Protection Regulation (UK GDPR). The MOD Privacy Notice sets out how we will use your personal data and your rights.
The Civil Service embraces diversity and promotes equality of opportunity. There is a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.
If you need to advise us that you need additional help or reasonable adjustments for the recruitment process, please contact: [email protected]
Feedback will only be provided if you attend an interview or assessment.
Security
See our vetting charter (opens in a new window).
Nationality requirements
This job is broadly open to the following groups:
- UK nationals
- nationals of Commonwealth countries who have the right to work in the UK
- nationals of the Republic of Ireland
- nationals from the EU, EEA or Switzerland with settled or pre-settled status or who apply for either status by the deadline of the European Union Settlement Scheme (EUSS) (opens in a new window)
- relevant EU, EEA, Swiss or Turkish nationals working in the Civil Service
- relevant EU, EEA, Swiss or Turkish nationals who have built up the right to work in the Civil Service
- certain family members of the relevant EU, EEA, Swiss or Turkish nationals
Working for the Civil Service
We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window).
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