Administration Coordinator Aberdeen, Scotland
Job description
Who is Expro?
Working for our clients across the entire well life cycle, Expro is a visionary full-cycle energy services expert offering novel, insightful solutions, dependable competency and award-winning safety.
Combining innovative, future-facing technology with high-quality data across well construction, well flow management and production, subsea well access, and well integrity and intervention, we have a reputation for extraordinary performance that keeps our clients operations running smoothly.
Expro Group are currently recruiting for an Administration Co-ordinator to join the Subsea Product Line team based in Dyce, Aberdeen.
Overall Purpose of the Job
Provide high quality support to the VP of Subsea Well Access as well as other members of the department undertaking all relevant administrative tasks, management support and as required secretarial duties. This will include the compilation of complex monthly reports, presentation material and other supporting documentation, using various types of Microsoft office software, as required.
Key Activities and Accountabilities
- Provide administration support to VP of Subsea Well Access and Senior Management including month end reporting and event management.
- General departmental administration / clerical work in the Subsea (SSPL) department, in accordance with SSPL procedures.
- Collate information for and prepare PowerPoint presentations, ensuring these are formatted and prepared in a timely manner. These will include the compilation of the 3-year Business plan and budget slide packs for board presentations on an annual basis.
- Liaise with HR in terms of any new starts and leavers whilst ensuring that department inductions are carried out.
- Prepare and modify documents including general correspondence, reports, draft memos, and emails. Record and present minutes at meetings as requested.
- Process expense claim forms for Senior Management/Directors.
- Control and implement ordering of stationery, office furniture, PPE and canteen supplies for the department as necessary.
- Assist with organising business-related events and functions; tasks include, but are not limited to, booking and setting up meeting rooms, arranging equipment, documentation and lunches etc as necessary.
- Organise and co-ordinate travel arrangements, visas, and medical/vaccination appointments for personnel within the department as required.
- Book training courses for personnel in the department, maintain record of all training courses and administrate the Learning Management System.
- Act as the Balance Scorecard Implementation Coordinator for the department.
- Assist with organising solutions to any facilities issues and improvements.
- Maintain offshore RWI vessel personnel rota and communicate with offshore operation teams with support from on and offshore management.
- Complete monthly timesheets and inter-base sheets for all RWI vessel offshore personnel.
Job Knowledge and Qualifications
- Experience in administrative and clerical procedures, including preparing correspondence and filing.
- Proficient in Microsoft office (Excel, PowerPoint and Word).
- Experience of some form of database management system.
- Qualification in Business Administration preferred but not a critical requirement.
- Previous experience preferred.
Why Expro?
People are the most important. And every Expro person engineers our future. They are the drivers of our methodologies. Expro people are confident. They can draw out the right answer which attract the right clients.
At Expro, we live by our values, People, Performance, Planet and Partnerships. People are always at the heart of our success. Performance is getting it right first time, every time. We're committed to reducing our environmental impact and we build relationships with our customers to understand their needs.
The only way to apply for a job at Expro is on our website. For more information around safe recruitment and how we recruit please visit our website at https://www.expro.com/careers/how-we-recruit/safe-recruitment
To apply for this opportunity please click on the 'Apply' button.
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