Administration Assistant (Portlethen) Aberdeen, Scotland
Job description
CLOSING DATE 21 FEBRUARY 2023
As Administration Assistant, you will be an integral member of the Wellsite Services team delivering service excellence to all clients. You will assist the Procurement Manager in purchasing administration, generating purchase orders, expediting, and dealing with invoice queries. You will be responsible for learning company purchasing policies and procedures.
This is a great entry level role for an individual looking for their first position in an office environment and an opportunity to start a career in the oil and gas industry. Applicants do not need previous experience as full training will be provided; however, they must be proficient in using Microsoft packages, be organised, enthusiastic, with good communication skills and can-do attitude.
DUTIES & RESPONSIBILITIES:
- Processing purchase requisitions
- Placing purchase orders
- Create Amendments / Variations to Purchase Orders
- Expediting of materials
- Compare product deliveries with issued purchase orders and contact vendors when there are discrepancies
- Maintain strong working relationships with our vendors
- Stay up to date with industry trends and establish long-term purchasing arrangements with vendors when it is beneficial to the company
- Ensure rental tracker is kept up to date
- Provide timely responses to queries or requests from stakeholders
- Liaising with Accounts Payable, Operations Supports and Goods-in departments
- Resolve invoice queries in a timely manner
- Support other departments and carry out other duties as and when business requirements dictate as may be reasonably expected by line manager
QUALIFICATIONS:
- SCQF level 5 or 6, or NC Business & Administration (essential)
EXPERIENCE:
- No previous experience required as training will be provided
SKILLS, TRAINING OR SPECIALIST KNOWLEDGE:
- Computer literacy (including good command of Microsoft Office - Excel, Word, PowerPoint, and Outlook) (essential)
We Power the Industry that Powers the World
Throughout every region in the world and across every area of drilling and production, our family of companies has provided the technical expertise, advanced equipment, and operational support necessary for success—now and in the future.
Global Family
We are a global family of thousands of individuals, working as one team to create a lasting impact for ourselves, our customers, and the communities where we live and work.
Purposeful Innovation
Through purposeful business innovation, product creation, and service delivery, we are driven to power the industry that powers the world better.
Service Above All
This drives us to anticipate our customers’ needs and work with them to deliver the finest products and services on time and on budget.
Within NOV Wellbore Technologies, we enhance drilling performance at the rig, both on land and offshore. We understand the complete process and anticipate what our customers need to be successful.
