Job description

We are a fast-growing family run, Executive Virtual Assistant & Bookkeeping service that provides administration, organisational support and assistance to businesses and individuals.

We are looking for an enthusiastic, detail-oriented, professional Admin Assistant with strong administrative or secretarial skills wanting to develop. There are future progression opportunities to office management.

The successful individual will have a proven track record in administrative assistance, enjoy working in a hybrid situation, taking the initiative to find solutions to company challenges, and working collaboratively with fellow team members.

Although a hybrid position, travel to the office in Aberdeenshire will be required daily while training for up 4 weeks.

As an administrative assistant, your responsibilities will include:

Maintaining office systems, including data management, CRM, records, contact lists and filing

Screening phone calls, enquiries, and requests, and handling them when appropriate

Organising and maintaining diaries and making appointments

Dealing with incoming emails and logging accordingly

Researching and presenting findings

Project admin, including costing and quotations

Producing documents, briefing papers, reports, and presentations

Liaising with clients

Data entry and basic bookkeeping tasks

Other administrative tasks such as filing, scanning, copying etc

We are looking for a Admin Assistant who has the following skills and experiences:

· Relevant experience in the role and strong administrative knowledge

· English language and Mathematics at Level 3 or equivalent or above

· Exceptional written and oral communication skills

· Excellent knowledge of the full suite of Microsoft Office & Apple

· The ability to work under pressure and to tight deadlines

· Good organisational and time management skills

· The ability to understand, digest, analyse and present material clearly and concisely

· Attention to detail, excellent interpersonal skills

· Discretion, integrity, and an understanding of confidentiality.

Job Types: Part-time, Permanent
Part-time hours: 16 per week

Salary: £10.42 per hour

Benefits:

• Free parking
• On-site parking
• Work from home

Schedule:

• Day shift
• No weekends

Work Location: Hybrid remote in Fraserburgh

Application deadline: 07/04/2023
Reference ID: AA