Administration Assistant Newcastle upon Tyne, England
Job description
We are looking to recruit an Administration Assistant to work within our Corporate Affairs function. The role involves for providing a range of administration support across the organisation including minute taking, maintaining action logs, management of the general enquiries mailbox, travel bookings, raising requisition and purchase orders, obtaining quotes for a range of goods, services and stationary, transcribing audio interviews, preparing slides decks, collating data and other information.
The successful candidate will be joining a new team supporting a variety of administrative requirements across the whole of the business. The ability to be flexible and react to short notice requests will be essential along with good communication skills.
The Counter Fraud Authority has offices in London, Coventry and Newcastle and there is the opportunity for office based, hybrid or home working based at any of these locations. In addition to the advertised salary working in the London area will attract High Cost Area Supplement where appropriate
****We reserve the right to close this vacancy before the advertised closing date should we receive a significant number of applications
Working within the Corporate Affairs Directorate the postholder is responsible for providing a range of administration support across the organisation. This will include minute taking, maintaining action logs, management of the general enquiries mailbox, travel bookings, raising requisition and purchase orders, obtaining quotes for a range of goods, services and stationary, transcribing audio interviews, preparing slides decks, collating data and other information.
We have offices based in Coventry, Newcastle and London and also offer flexible and home based working. The NHSCFA values and respects the diversity of its employees, and aims to recruit a workforce which reflects our diverse communities. We welcome applications irrespective of people's age, disability, gender, race or ethnicity, religion or belief, sexual orientation, or other personal circumstances. We have policies and procedures in place to ensure that all applicants are treated fairly and consistently at every stage of the recruitment process, including an invitation to the first stage of the selection process and consideration of reasonable adjustments for people who have a disability. If you are applying to undertake this role on a secondment basis you should have agreement to being released from your current role in principle, prior to submitting an application form. When you apply for this role you will be redirected to our recruitment system TRAC. Please apply without delay as reserve the right to close any vacancies from further submissions when we have received sufficient applications from which to make a shortlist. The CFA does not hold a sponsor licence in respect of skilled worker visas and so is unable to employ candidates requiring sponsorship
Minute taking at a range of meetings, projects and working groups throughout the organisation and management of the associated action logs, checking progress and implementation against deadline dates.
Oversight of the general enquiries mailbox and other shared mailboxes, reviewing queries and responding autonomously or redirecting as required.
Receive information from a variety of internal and external stakeholders, review content, request further information to ensure full understanding and coordinate responses. This will include handling complex and sensitive data requests.
Making travel and accommodation bookings for the whole organisation ensuring best value for money.
Obtaining quotes, raising requisition and purchase orders for a range of goods, services and stationary. Complete Goods received notices and maintain financial information.
Transcribing audio interviews conducted by the National Investigation Team and LCFS/Complaints Officer.
Please see full Job Description and Person Specification.
