Administration Assistant Derby, England
Job description
Administration Assistant – Job Description
Detailed below are the types of tasks that are undertaken on a weekly, half termly, termly and
annual basis. Dynamicmotif Dance & Performing Arts Academy runs very much like a school where
there are busy periods (especially on the lead up to our Showcase, Recital and Examination
sessions). Hours can fluctuate but can be carried out in your own time as long as our specific
deadlines are met.
It is expected that you will provide your own equipment needed to fulfil the roles below.
- Wage Rate: £10.50ph
- Contract Terms: Self Employed/Freelance Agreement
New Registrations - Weekly
- Add to All Pupil Master spreadsheet
Update - Main sheet and Class sheet (if known)
- Send Facebook parent group invite email
- Send ICP (Individual Care Plan) Form, if required
- Send Jackie/Tom notification email
Update Registers – Half Termly
- Amend Dates
- Add new telephone numbers, photo consent and medical conditions
- Email to teachers
End of Year Certificates/Christmas presents – Termly
- Update sheet in All Pupil Master spreadsheet. Use Class sheet, then reformat so each pupil has a single record. It is sorted by the first class the pupil attends in a week (Monday being first day).
Prepare BOPA/Show information – Twice yearly
- Update BOPA Application details
- Add list of Chaperones, including Name, house number and postcode, licence expiry date and local authority.
- Add summary of pupil list. It is summarised by age, gender and SEN.
- Produce Pupil list for show folder - gender, name, contact number, date of birth, age on day of performance, age group, medical conditions, and ICP flag.
- Prepare Sign in sheets – pupil and chaperones
- Update show folder
Annual Showcase & Recital organising (Twice Yearly):
- Performance Planning o Chaperone planning o Running orders o Quick changes
Update Chaperone List – as required
- Update classes associated to Chaperone on summary spreadsheet
- Send out T-Shirt form email – twice yearly, new chaperones
- Send out recruitment emails – yearly
- Send out availability form emails – twice yearly
Update ICP (Individual Care Plans) – as required
- Add new and inform teachers as required
- Perform review – Yearly
Examinations - Yearly
- Write up assessment sheets
Use All pupil Master Spreadsheet to obtain age, on date of exam
- Add IDTA pins or date of birth to examination timetable.
- Update IDTA pins tab on master spreadsheet, once results received
General Admin/Emails – As required
- Emails for teachers: Use All Pupil class list sheet to gather specific email addresses by class. e.g. Teacher cover emails and special events
- Emails for parents: Respond to questions, update Pupil records when parents email me changes
Job Type: Freelance
Salary: £10.50 per hour
Expected hours: 5 – 10 per week
Benefits:
- Company events
- Employee discount
- Employee mentoring programme
- Flexitime
- Referral programme
- Work from home
Schedule:
- Flexitime
Supplemental pay types:
- Performance bonus
Education:
- A-Level or equivalent (preferred)
Experience:
- Customer service: 1 year (preferred)
- Administrative experience: 1 year (preferred)
Language:
- English (required)
Work Location: Hybrid remote in Derby
Application deadline: 02/09/2023
Reference ID: ADMIN2023
Expected start date: 01/09/2023
