Administration Assistant Cardiff, Wales
Job description
Please note, the interview date for this vacancy is Friday 9th December 2022. (If you are successful in your application, you will need to be available on this date for interview).
Are you looking for an exciting new opportunity? Would you like to be part of a friendly, hardworking and motivated team?
At Cardiff and Vale University Health Board - Temporary Staffing Department, we are looking for a dynamic and versatile Administration Assistant to join our team.
The function of this role is to support the UHB’s Clinical Boards in the provision of temporary staff; with duties to include shift booking, data processing, dealing with invoices and recruitment.
The hours of work are Monday to Friday 08.30am to 16.30pm, however once suitably trained, there will be a requirement for weekend and Bank holiday work (08.30am to 16.30pm). This will be on a rota basis.
Applicants will share our core values including caring for the people we serve and the people we work with; we trust and respect each other, take personal responsibility, treat people with kindness and act with integrity.
Previous experience in a shift booking/recruitment role would be an advantage, however full training will be given.
The ability to speak Welsh is desirable for this role; Welsh and/or English speakers are equally welcome to apply.
To co-ordinate computerised shift booking using Rosterpro Temporary Staffing Bank System to fill shift cover requests from wards and departments within the Cardiff and Vale University Local Health Board (UHB)
To enable timely and accurate payment of bank nursing and non-nursing shifts and agency invoices through verification of bank nurses’ timesheets, non-nursing timesheets and nursing agency invoices and Rosterpro shift Verification to meet agreed deadlines for payment and performance targets
To provide administration support throughout the recruitment and training process of bank staff
To deal with any postal, telephone or electronic enquiries or details involving Temporary Staffing recruitment, training, processing, booking or payment of bank staff
Participate in a rota to work Saturdays, Sundays (and Bank holidays if required) to provide an out of hours service.
Cardiff and Vale University Health Boardis one of the largest Integrated Health Boards in the UK, employing over 15,000 staff, providing over 100 specialist services. Working across 6 hospital sites, we have a diverse range of career opportunities to offer. Serving around 500,000 people living in Cardiff and the Vale of Glamorgan, we are focussed on the health and care needs of our local population whilst working with our partners to develop regional services.
Our mission is “Caring for People, Keeping People Well”, and our vision is that every person’s chance of leading a healthy life should be equal. As an organisation we are unashamedly ambitious for our population’s health, rising to the challenges of today and tomorrow through our 10-year strategy, Shaping our Future Wellbeing. We are contributing to a healthier Wales with great emphasis placed on innovation and improvement, learning from around the world and leading the way in clinical research. Partnership working is strong at Cardiff and Vale, and we work closely with our staff and our community.
Cardiff, the thriving Welsh capital, is a fantastic city to live and work in with an abundance of sports, arts and cultural attractions. Situated to the west of Cardiff, the Vale of Glamorgan offers a combination of beautiful Welsh countryside and a dramatic natural coastline. Whether city life or rural living, Cardiff and the Vale offers the best of both worlds.
You will be able to find a full Job description and Person Specification attached within the supporting documents or please click “Apply now” to view in Trac
