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Administration Assistant

• 00102334

Job title: Administration Assistant

Location: Warton (We offer a range of hybrid and flexible working arrangements)

Salary: £29,059

What you’ll be doing:

• Processing expense claims using appropriate systems to transact an expense claim and assisting team members in processing their claims, in line with the travel and expenses policy

• Arranging and co-ordinating travel requirements with the BAE Systems travel office and international travel booking teams including arranging itineraries, currency and visas where appropriate, within the required timescales needed for the business trip

• Assisting the office team in maintaining a cost-effective environment ensuring aspects such as IT and stationery ordering are within the appropriate office budget

• Ensuring the appropriate maintenance of relevant documents and data using systems such as SharePoint and Olympia, ensuring this is in line with the most current Document Creation and Retention policy

• Providing additional support to the wider team when required, to ensure a reliable service level throughout the business function

Your skills and experiences:

Essentials:

• Proven work experience from an administration/secretarial position

• Strong customer service.

• Effective communication across all levels of the organisation is essential.

• IT literate with Microsoft Office Applications (Excel, Word, PowerPoint)

Desirables:

• Proven experience in communicating with stakeholders on all levels

• Good time management

• Self-starter/ pro-active

Benefits:

You’ll receive benefits including a competitive pension scheme, enhanced annual leave allowance and a Company contributed Share Incentive Plan. You’ll also have access to additional benefits such as flexible working, an employee assistance programme, Cycle2work and employee discounts – you may also be eligible for an annual leave incentive.

The Future Combat Air Systems (FCAS) Travel Cell team:

At BAE systems, are looking for an enthusiastic, motivated and hard-working individual to join our Future Combat Air Systems (FCAS) Travel Cell Team as an Administration Assistant at our site in Warton.

As an Administration Assistant, you will be responsible for supporting the wider business team in discharging their roles. You will act as the face of the Travel Cell team and will be required to interact with all levels of internal stakeholders.

This role will allow you to join a business with a breadth of activity and stakeholder engagement across multiple lines of services. You will have the opportunity to significantly enhance your functional skills and knowledge which will open career development opportunities across the wider BAE business.

Why BAE Systems?

This is a place where you’ll be able to make a real difference. You’ll be part of an inclusive culture that values diversity, rewards integrity, and merit, and where you’ll be empowered to fulfil your potential. We welcome candidates from all backgrounds and particularly from sections of the community who are currently underrepresented within our industry, including women, ethnic minorities, people with disabilities and LGBTQ+ individuals.

We also want to make sure that our recruitment processes are as inclusive as possible. If you have a disability or health condition (for example dyslexia, autism, an anxiety disorder etc.) that may affect your performance in certain assessment types, please speak to your recruiter about potential reasonable adjustments.”

Please be aware that many roles working for BAE Systems will be subject to both security and export control restrictions. These restrictions mean that factors including your nationality, any previous nationalities you have held, and your place of birth may limit those roles you can perform for the organisation.