Admin & Office coordinator Reading, England
Job description
Who we are
The Workshop is a tech company that develops intuitive software for the online gaming industry. Our motto is to move “Fearlessly Forward” together. Cooperative innovation is at the center of everything we do – from our games, new products and technologies, to how we collaborate and share inspiration with one another.
Your mission
The first point of contact for all office employees and visitors at front of house reception. Responsible for ensuring the Company operations run effectively and efficiently. To have strong attention to detail, thrive in a demanding environment and have the ability to tackle competing priorities. This position is pivotal to facilitate operational success by providing a wide range of services in a fast-paced, multi-tasking work environment
You will be responsible for ensuring that operations run effectively and efficiently, adding maximum value to the organization. You have strong attention to detail and the ability to tackle competing priorities, thriving, and facilitating operational success by providing a wide range of services in a fast-paced, multi-tasking work environment.
What you'll do
- Main point of contact at front of house reception where all internal and external visitors will be greeted and assisted in a courteous and professional manner.
- To provide support with administration and ad hoc duties as required
- To primarily support the Office Manager in the London office
- Proactively ensure that the office (and its facilities) is maintained in a clean, tidy and secure condition (eg. empty the dishwasher, daily refill of supplies, clear up/set up the meeting rooms, etc.)
- Maintain a good relationship with internal and external stakeholders (e.g. heads of department, cleaning company, etc.)
- Meeting room management for the office incl. C-level Management
- Create and maintain an electronic filing system for work transparency and efficiency
- Responsible for mail duties, including distributing post/packages to staff, sending mail, booking local couriers, and international shipments.
- Assist with new starters, visitors, contractors, and leavers - in line with security restrictions.
- Assist with office security, alarm systems and evacuation procedures.
- Ensure sufficient stock of office supplies and place orders, including stationery, printer supplies, and kitchen supplies.
- Conduct induction office tours for new starters.
- Assist with on-boarding new hires – desk allocation, new starter welcome email and dietary form.
- Update content in our internal intranet
- Assist the Workplace Manager in coordinating company building management issues and maintenance services. Ensuring maintenance record is kept up to date, followed up and reports filed onto the system.
- Organize company events and workshops i.e. Christmas, summer party, Learning Labs, Content Demos.
- Oversee SWAT (Social, Wellbeing, Action, Team) and ensure Calendar is updated,
- Coordinate and work together on tasks with team members from our offices in the UK, Spain and Germany.
- Working closely with Learning team
- Organize company events, workshops and catering
- Thrive in making the office a pleasant and inspiring place to work.
Additional Duties
- Assisting with administrative duties, processing purchase orders and invoices
- Participation in current department projects and other tasks as required
- Able to pick up new responsibilities from the team / ad-hoc requests
- Working closely with other EAs across the global company
- Participation in current department projects and other tasks as required
What you'll bring
- Previous experience in an office management and administrator role
- Strong written and verbal communication skills
- Strong listening and organisational skills
- Ability to work well in a team and individually
- Thrive in working within a fast-paced setting
- Experience in using Jira is desirable
What's in it for you
- Inspiring and fulfilling work at an innovative and values-driven company creating cutting-edge tech
- Attractive salary and customisable benefits package
- Contemporary and accessible office environments with a range of workplace perks
- Six weeks’ paid leave for every four years of service
- Being part of a team with a forward-looking, international mindset and agile working practices
- A friendly, inclusive and multicultural environment (we are made up of over 35 nationalities, speaking almost 30 languages)
- Wellbeing programmes, learning and personal growth opportunities
- A range of employee events throughout the year, including team building activities, Learning Labs, Hackathons and Designathons
- Opportunities to shape the tech community within and outside of the company, through mentoring and knowledge-sharing
Our values
We understand that great ideas come from great people, and great people thrive when they’re trusted to challenge, change, improve, and perfect our products and processes. Our forte lies in the diversity of our skills – and that comes from the diversity of our people.
The Workshop is committed to being a diverse and inclusive workplace, where we all learn together, trust each other, and value collaboration. We welcome candidates of all genders, gender identity and expression, sexual orientation, disability, physical appearance, body size, race, age, nationality, belief (or lack thereof), and programming language preference. As an equal opportunity employer, we offer a friendly, supportive working environment for all. It’s a place where you can try new ideas, take risks, and enjoy the support to move Fearlessly Forward.
