Admin Assistant Leicester, England
Job description
The Neurology Admin team at UHL are looking for a full time admin assistant working over 5 days, Monday to Friday at the Leicester General Hospital (must be able to work until 6pm on occasion).
This is a varied and interesting role and you will be responsible for the flow of patients through the outpatients department and the preparation of medical notes, booking and cancelling of appointments. You will also be working very closely with the Neurology consultants and nurse specialists. You will work closely with the medical secretaries and support them in providing a service to the medical team.
You must possess excellent communication skills, working with deadlines and accurate keyboard skills are essential qualities that we are looking for.
1. To provide an administrative and secretarial service to the clinical / medical teams. This will include: -
2. To monitor and ensure clinical correspondence is produced and compliant with the Trust quality
3. Manage dictation, ensuring letters are typed, quality checked, stored in the appropriate hospital system and sent out in a timely manner
4. Managing the Clinical / Medical Team’s filing system
5. Managing the Clinical / Medical Team work diaries and adjusting plans / schedules as necessary
6. Maintain the office systems for recording and tracing patient records within the department and assist the Records Department in locating patient records
7. Minute taking
8. Ensuring consumable stock levels are adequately maintained in line with service needs
9. Preparing medical notes and helping prepare clinics.
10. Cancelling and rebooking appointments.
We are one of the biggest and busiest NHS trusts in the country, incorporating the General, Glenfield and Royal Infirmary hospitals. We have our very own Children’s Hospital and run one of the country’s leading heart centres.
Our team is made up of more than 17,000 staff providing a range of services primarily for the one million residents of Leicester, Leicestershire and Rutland.
We work with partners at the University of Leicester and De Montfort University providing world-class teaching to nurture and develop the next generation of doctors, nurses and other healthcare professionals, many of whom go on to spend their working lives with us.
Our purpose is to provide ‘Caring at its best’ and our staff have helped us create a set of values that embody who we are and what we’re here to do. They are:
- We focus on what matters most
- We treat others how we would like to be treated
- We are passionate and creative in our work
- We do what we say we are going to do
- We are one team and we are best when we work together
About the University Hospitals of Leicester NHS Trust: (leicestershospitals.nhs.uk)
The detailed job description and main responsibilities are included as an attachment to this advert.
1. To provide an administrative and secretarial service to the clinical / medical teams. This will include: -
2. To monitor and ensure clinical correspondence is produced and compliant with the Trust quality
3. Manage dictation, ensuring letters are typed, quality checked, stored in the appropriate hospital system and sent out in a timely manner
4. Managing the Clinical / Medical Team’s filing system
5. Managing the Clinical / Medical Team work diaries and adjusting plans / schedules as necessary
6. Maintain the office systems for recording and tracing patient records within the department and assist the Records Department in locating patient records
7. Minute taking
8. Ensuring consumable stock levels are adequately maintained in line with service needs
9. Preparing medical notes and helping prepare clinics.
10. Cancelling and rebooking appointments.
