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Job details

Location: Watford

Capability: KPMG Business Services

Experience Level: Junior Professional

Type: Full Time

Service Line: Finance Operations

Contract type: Fixed term contract

Job description

Accounts Receivable and Inter Office Administrator E Grade - Watford

Department Information

KPMG’s Business Services (KBS) function is the single provider of internal business services, advice, and expertise to KPMG. KBS is structured around three groups

• Operational Excellence Hubs – delivering services and support that keeps our business running efficiently
• Business Partnering – providing strategic support and insight to business leaders
• Centres of Expertise – deep specialist expertise and delivery of transformation initiatives

This role sits within the Operational Excellence Hubs (OEH). OEH is an innovative, agile, and collaborative function that provides services to support our client-facing colleagues in the delivery of their work. OEH supports the business through a variety of specialist teams, who work collaboratively to support the business to run smoothly.

The Accounts Receivable and Inter-Office department sits within the wider Credit Management team and is part of OEH Finance. You will be joining a team that provides vital support to the Business, providing high level administration and support, delivering excellent customer service on a variety of Accounts Receivable and Inter-Office activities, and enabling customers to focus on their core business objectives contributing to KPMG’s goal of driving growth through operational excellence.

Key aspects

There is a high degree of responsibility placed on the jobholder to ensure that the correct data is processed onto the system, therefore care and accuracy are of paramount importance in this position.

The position carries the responsibility of ensuring that internal controls are routinely performed, and differences resolved. It is extremely important that the duties are performed to the pre-defined timescale, as failure to do so may impact on other areas.

Roles and Responsibilities

AR Responsibilities

• To prepare and post cash receipts for both LLP and Audit Fees Bank accounts, ensuring accurate allocation and minimal unallocated cash entries.

• To control and reconcile the various USD, Euro and Swiss Franc bank accounts ensuring accurate allocation and minimal unallocated cash entries.

• To be responsible for entering cash payments/refunds, returned cheques, foreign cheques, cash adjustments, small write offs and other adhoc cash receipts.

• To investigate all unallocated cash entries on the day of receipt, to clear all items within the service level agreements set. To use all methods available to correctly allocate or refund the credit entry. This will include daily contact with client’s accounts payable departments and correspondence with internal clients at all levels.

• To prepare memos for authorisation for the refund of duplicate payments or over payments.

• To update the unallocated spreadsheet with information pertaining to each credit value outstanding on the SAP system. All comments should be accessible and should be backed up with supporting documentation showing a clear audit trail of the cash receipt.

• To send out the Daily Fees email to all finance contacts and ensure that any responses are dealt with promptly.

• To respond to queries relating to cash received and allocation details ensuring all requests are answered within 24 hours. Queries can come from both internal and external clients.

• To keep the Accounts Receivable Assistant Manager informed at all stages on issues and progress and to work to deadlines given as delegated.

• To support the Accounts Receivable Assistant Manager in administrative duties such as Sub-ledger reconciliation.

• To ensure that there is a clear audit trail within the system which will involve attaching all supporting documentation for all transactions processed individually and by the team.

Inter Office Responsibilities

To gain a full understanding of the Firms inter company policy and procedures. The incumbent will be able to apply the procedures and be able to provide professional advice to other members of the Firm on the correct course of action for debt recovery within the restrictions of the policy and on a case, by case basis.To be able to review and assist with all aspects of settlement country accounts, ensuring payments are made within the strict timescales set. Liaising with our offshore colleagues to ensure correct management of settlement and off set accountsReview all Inter Office accounts for quality and liaise with offshore colleagues to assist with queries that may arise.To answer overseas office and internal queries with regards to payments made and collection status with diplomacy and accuracy.

Qualifications and Skills

5 GCSEs or equivalent including Maths and English.Strong Excel and PowerPoint skills and a good working knowledge of the firm’s financial system - SAPThe successful candidate must have a flexible working approach and be prepared to cross train in all aspects of AR/IO and credit management.Excellent communication skills both written and verbal are vital as communication with internal and external clients is required at all levels.The individual must be a self-motivator, have excellent organisation time management skills.Have an analytical mindset and be proactive to problem solvingProven administration experience of supporting a busy team.

Why KPMG Business Services at KPMG?

Every day our firm performs better because of how we work together, as one team, each the best at what we do. The difference we make shines through to our people and our clients. We’re KPMG Business Services (KBS). We’re a cross-functional team, bringing together experts across a wide range of critical activities which help to grow, run and protect our business. From HR and Learning, Finance, Procurement, Facilities and Operations, through to Risk and Legal, Corporate Affairs, and Market Development, our approach is focused on driving the improved performance of the firm. We work shoulder to shoulder with our client-facing teams and we focus on delivering our services in ways which help to drive efficiency, improve quality and enhance our firm’s brand and reputation.

Read about KPMG Business Services