Accounts Payable Team Leader

Accounts Payable Team Leader Cardiff, Wales

Companies House
Full Time Cardiff, Wales 25613 - 28066 GBP ANNUAL Today
Job description

Details

Reference number

291566

Salary

£25,613 - £28,066
Successful candidates will be offered the minimum of the pay scale and in some circumstances salary negotiations will be dependent on the demonstration of skills and experience. All our roles come with an excellent benefits’ package, including the generous Civil Service Pension Scheme. Further salary increases depend entirely upon the outcome of our annual pay negotiation with central government. If you are a current Civil Servant transferring to us, your salary will be discussed in line with our pay policies.

Job grade

Executive Officer
C

Contract type

Permanent

Business area

Corporate Governance

Type of role

Governance

Working pattern

Flexible working, Full-time, Part-time

Number of jobs available

1

Contents

    Location

    About the job

    Benefits

    Things you need to know

    Apply and further information

Location

Cardiff, Wales, CF14 3UZ

About the job

Job summary

Companies House is an executive agency of the Department for Business, Energy and Industrial Strategy employing around 1,000 staff. We maintain the public register of companies for the UK and provide corporate transparency, making the public register available online, free of charge, allowing individuals and businesses to make effective decisions about engaging with a company. Currently there are more than four million companies on the register, and we incorporate around 500,000 new companies every year.


Companies House values its people and their contributions and has created a sense of community where people seek to create strong connections. Our commitment to learning and development is exceptional, we believe passionately in the employee experience which is prevalent through engagement, wellbeing and development and has resulted in Gold Investors in People and MIND index awards. We encourage professional development, celebrate success and live our values to effect real change.

We are an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. Everyone in Companies House brings something different, and so will you.

The future focused culture in the Finance team at Companies House is something in which we take huge pride. With visible leadership and the commitment to being actively involved in driving change, we are placing ourselves at the centre of the Companies House transformation.

This is an exciting role where you will manage the Accounts Payable team and be responsible for the prompt payment of invoices, refunds and travel & subsistence claims.

Companies House offers a flexible and welcoming culture that promotes a healthy work life balance as well as a proactive approach to wellbeing that allows us to be our best at work. We recognise that people are the key to our success so offer a fantastic benefits package including flexible working with no core hours, 30 Days Annual Leave, 8 Bank Holidays and 1 Privilege Day as well as enrolment into the Civil Service Pension Scheme with a contribution rate averaging 27%.

We are currently working 1 day a week in the office and this role would be based in the Cardiff Office.

Job description

Managing a team of 3 Band B’s, developing their skills through training to ensure that KPI’s are met and we continue to give a high standard of customer service.

A review of all Accounts Payable procedures with the aim to fully digitise all processes to better facilitate home working for the team members and other stake holders, internal and external, now working from home.

To play a major part in identifying and implementing the Purchase to Pay changes that come out of the P2P Project to update the e5 system, identify improvements and streamline the purchase to pay process.

Ensuring section targets are met.

Delivering the highest level of customer service possible.

Promoting and developing a continuous improvement culture amongst your team.

Playing an active role in driving change to the culture in both Finance and Companies House as a whole.

Helping the team to put Finance at the centre of Companies House transformation with the help of Future CH.


Responsibilities:

  • To manage the Purchase Ledger team members.
  • Identify and implement improvements to systems and processes.
  • Resolve issues/queries with payment of invoices with suppliers and internal customers.
  • Complete transparency reports.
  • Complete GPC checking and Post Month end purchases of transactions.
  • Input payments to be processed for Bank.
  • Quarterly Environmental Report.
  • Process Payroll file for Bank and other bank postings.
  • Update 5-day prompt payment report.
  • Manage various balance sheet reconciliations in relation to the Purchase Ledger system.
  • Ensure invoices are paid within the 5-day payment target and report on this target monthly.
  • Issue voucher/directorate awards and complete relevant reconciliations.
  • To raise the profile of the Purchase Ledger Team by building relationships with Cost Centre Managers.
  • General invoice queries.
  • To work in a small team but with a variety of roles and challenges.
  • To develop financial skills and gain experience.
  • To be part of a changing environment and have an impact on the role of finance within Companies House.
  • To participate in succession planning for key finance roles.

Person specification

Essential

  • Experience and understanding of Accounts Payable processes and systems to be able to lead the team through a time of rapid change and modernisation.
  • The ability to analyse a financial process, identify areas that can be improved and then implement those changes.
  • Experience of using accountancy software, preferably e5 Finance System.
  • The self-confidence to explain processes to senior members of staff and to impress upon them the importance of correct financial procedure.
  • Experience of leading a team.
  • Excellent written and oral communication skills.
  • Ability to work under pressure, prioritize workload and meet deadlines with conflicting demands.
  • Display initiative and common-sense, also the ability to judge when something needs to be escalated to a more senior member of staff.
  • Ability to build working relationships with the Accounts Payable team and other directorates across the business.

Desirable

  • Qualified/part qualified ACCA/CIMA or AAT qualified.
  • A track record of continuous improvement to processes and procedure in a Finance setting.
  • Strong interpersonal skills and confidence in dealing with people at all levels across the business.

About us

Our aim is to be the best registry in the world achieved through brilliant people working on brilliant systems delivering brilliant services. We are currently delivering an organisation wide transformation programme focussing on a complete redesign of our digital services, target operating model and culture. This change will need different skills, capabilities and mindset where adaptable, bold and curious behaviours are the norm and empowerment is encouraged and utilised.

To find out more about the great things we're doing at Companies House please have a look at our blog posts and podcasts. and watch our video to find out more


Companies House values its people, their contributions and has created a real sense of community where people seek to create strong connections. Our commitment to learning and development is exceptional, and we believe passionately in the employee experience with is prevalent through the engagement, wellbeing and development strategies which have resulted in Platinum Investors in People and MIND index awards.

We encourage professional development, celebrate success and live our values to effect real change.

We are an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. Everyone in Companies House brings something different, and so will you. We are committed to ensuring that we are representative of the citizens that we serve. To fulfill our commitment to recruiting and attracting diverse talent we welcome applications from underrepresented groups.

We are proud to be a disability confident leader. Our recruitment process is fully inclusive of all physical and mental disabilities and as such we can make adjustments as needed through our process. These could include having an interview buddy, extra time at interviews/assessments and receiving interview questions prior to interview, to name a few. We will be happy to discuss any niche and person-centred adjustments, please contact the Recruitment team by emailing [email protected]

Behaviours

We'll assess you against these behaviours during the selection process:

  • Making Effective Decisions
  • Working Together
  • Managing a Quality Service

Benefits

Apart from a competitive salary and highly competitive contributory Civil Service Pension, we also offer a benefits package including:

A generous 30 days annual leave (based on full time hours) in addition to public holidays

A generous Civil Service pension scheme - .

A range of recognition schemes including Instant Awards to thank and recognise each other's efforts and contributions

Strong ethos of Equality, Diversity and Inclusion

Great work life balance with flexible and mobile working

A pro-active approach to employee wellbeing that allows our employees to flourish and be their best at work

Online financial support and advice

Seasonal flu jabs

Generous Maternity, Paternity, Adoption and Shared Parental leave provisions

A focus on career development and progression, supporting all grades with time and funding – Career Pathway options such as apprenticeships and recognised qualifications for a variety of professions are available

A very active Sports and Social Society

A number of inclusive Network Groups for employees at all levels across the organisation

On site gym with subsidised membership

Free on-site car parking

Cycle to Work scheme

Staff Discount scheme

Holiday play scheme for children

Up to 3 days paid leave for volunteering opportunities

Things you need to know

Selection process details

This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours, Strengths and Experience.

Candidates will be required to supply a CV and Personal Statement. The Personal Statement should be no more than 1250 words and address any experience, technical skills and Behaviours outlined in the person specification. These will also be explored at interview.

You can find more guidance on completing your application here.

Candidates may be required to undertake an activity as part of the selection process.

Companies House uses a blended interview technique, allowing us to find out more about you. We use the Success Profile framework and may include Strength based questions in the interview.

Our recruitment process is underpinned by the principle of recruitment based on fair and open competition with decisions made on the basis of merit, as outlined in the Civil Service Commissioners’ Recruitment Principles.

As part of our commitment to a diverse and inclusive workforce, we ask candidates to provide an anonymous application. Please remove all identifying personal information from your CV, personal statement and application including: name; address; date of birth; dates of education.

We are proud to be a disability confident leader. Our recruitment process is fully inclusive of all physical and mental disabilities and as such we can make adjustments as needed through our process. These could include having an interview buddy, extra time at interviews or assessments and receiving interview questions prior to interview to name a few. If you are unsure what may be appropriate for your specific needs, please reach out and we will be happy to have a conversation about how we can best support you. Please contact the recruitment team if needed and a member of the team will be in touch – [email protected].

Any move to Companies House from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax-Free Childcare. Determine your eligibility at https://www.childcarechoices.gov.uk/.


Feedback will only be provided if you attend an interview or assessment.

Security

Successful candidates must undergo a criminal record check.
People working with government assets must complete baseline personnel security standard (opens in new window) checks.

Nationality requirements

This job is broadly open to the following groups:

  • UK nationals
  • nationals of Commonwealth countries who have the right to work in the UK
  • nationals of the Republic of Ireland
  • nationals from the EU, EEA or Switzerland with settled or pre-settled status or who apply for either status by the deadline of the European Union Settlement Scheme (EUSS) (opens in a new window)
  • relevant EU, EEA, Swiss or Turkish nationals working in the Civil Service
  • relevant EU, EEA, Swiss or Turkish nationals who have built up the right to work in the Civil Service
  • certain family members of the relevant EU, EEA, Swiss or Turkish nationals
Further information on nationality requirements (opens in a new window)

Working for the Civil Service

The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window).
The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.
The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy.

Apply and further information

This vacancy is part of the Great Place to Work for Veterans (opens in a new window) initiative.
The Civil Service welcomes applications from people who have recently left prison or have an unspent conviction. Read more about prison leaver recruitment (opens in new window).
Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.

Contact point for applicants

Job contact :

Recruitment team

Accounts Payable Team Leader
Companies House

https://www.companieshouse.gov.uk
Cardiff, United Kingdom
Louise Smyth
Unknown / Non-Applicable
1001 to 5000 Employees
Government
National Services & Agencies
1844
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