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POSITION: ACCOUNTS PAYABLE INTERN

DEPARTMENT: ACCOUNTS

LOCATION: HERSHAM

REPORTS TO: ACCOUNTS PAYABLE MANAGER

PURPOSE OF THE ROLE

• Maintenance and processing of the A/P invoices for LVMH Perfumes and Cosmetics companies.
• Process expenses

MAIN RESPONSIBILITIES

Accounts Payable

• Log invoices received onto SAP/AX and distribute for authorisation where required.
• Help maintain parked invoices and debit balances tracking documents across all brands.
• Follow up on distributed invoices until returned for processing.
• Assist with coding of invoices where necessary.
• Process authorised invoices for payment.
• Match purchase order related invoices against goods receipts in the invoice verification system and resolve queries on outstanding purchase orders
• Pay purchase invoices on a timely basis through BACS
• Assistance on other bought ledgers.

Expenses Processing

• Process expenses claims received from staff across Brands, checking the VAT treatment of receipts, accuracy of expense claims, ensuring that claims are in line with the LVMH P&C travel and expenses procedures.

POSITION WITHIN THE ORGANISATION

Internal:

• Finance Department
• Marketing/Sales Department
• Other Department Managers

External

• Suppliers

PERSON SPECIFICATION

Key Competencies/Technical Skills

• Good organisational skills
• Good attention to detail
• Able to deal with ambiguity
• Good knowledge of Microsoft Excel & Word

Profile

• Good team player
• Good Analytical Skills
• Quick Thinking, calm under pressure, helpful and willing to deal with queries
• Have a sense of urgency, be prompt and dynamic in a fast changing environment
• Good Time management skills
• Detail conscious
• Good Telephone Manner