accounts payable Remote
College Board
Full Time
Remote
10.56 - 12.04 USD Today
Job description
Accounts Payable Specialist
College Board – Finance/Accounting
Location - Remote or New York Office
About the Team
The Accounts Payable Team at College Board is a close knit, dedicated team of 6 people committed to providing exceptional customer support for the payment process while maintaining the controls that are integral to disbursements, the prevention of duplicate payments, and the accurate capturing of all financial information necessary to allow for financial statement reporting. This team owns the invoice, accounts payable, and supplier inboxes that are used by College Board internally and external suppliers, the abandoned property filing process, the expense reimbursement process and is responsible for all disbursement related audit requests. This team is responsible for the accurate and timely processing of over 30,000 invoices annually.
About the Opportunity
As the Accounts Payable Specialist on the Accounts Payable team you will process and audit invoices to ensure accurate and timely processing of purchase order and non-purchase order invoices. You will also manage the resolution of matching exceptions between purchase orders and invoices, carry out key control procedures related to disbursements, and reconcile invoices between systems to ensure completeness. You are an integral member of the team to ensure proper segregation of duties with the disbursements process.
In this role, you will:
Ensure accurate data (50%)
Work with the Procurement Team to resolve matching exceptions between purchase orders and invoices, to ensure the timely and accurate processing of invoices.
- Work with the Requisitioners to resolve outstanding purchase order invoice issues.
- Audit all assigned invoices and ensure that all data is accurate before submitting for review in Workday. If data is missing from an invoice, determine the best course of action in obtaining the requisite information in a timely and accurate fashion.
- Audit for issues in the coding of invoices (which includes spend categories) that impact the accurate creation of 1099s.
- Assist with the fiscal year-end cut-off documentation for invoice review, ensuring that all invoices are assigned to the correct fiscal period in Workday.
- Assist with the audit of the weekly Duplicate report to catch duplicate invoices which requires an understanding of both the system and overall process.
Support communications (40%)
Monitor the accounts payable related mailboxes (high volume over 5,000) and respond both internally to College Board stakeholders and externally to suppliers ensuring timely and quality customer service relations.
- Reconcile the invoices received in the accounts payable inbox to Workday, ensuring that the automated interface has captured invoices in a complete fashion.
Provide Team Support (10%)
Work with other Accounts Payable team members to better distribute work between the team members within segregation of duty constraints and by proactively communicating with management on trends/ activity /challenges daily for assigned areas.
About You
You have:
- An Associate’s degree in Accounting or higher (preferred)
- 4+ years of experience in Accounts Payable (preferred)
- Experience with Workday ERP and Ascend (preferred)
- Working knowledge of accounting concepts (e.g., debits and credits)
- Experience processing invoices and matching exceptions with purchase orders
- Substantive experience with customer service for Accounts Payable
- A high-level understanding of the importance of controls and segregation of duties within the disbursements process
- Strong verbal and written communication, problem solving and analytical skills
- The ability to work independently and to adapt to a fast-changing environment
- Strong attention to detail with an eye for accuracy
- Strong organization and prioritization skills with the ability to remain on task
- The ability to be creative and self-disciplined when independently identifying and completing critical tasks
- The ability to act with a sense of urgency
- The ability to travel to in-office events 4-6 times a year
About Our Benefits and Compensation
College Board offers a strong compensation and benefits package that attracts top talent looking to make a difference in education.
- Our robust benefits package includes health, dental, and vision insurance, tuition assistance, paid time off, paid parental leave, retirement benefits with a generous matching program, and more.
- We reward performance through annual bonuses and provide opportunities for salary growth over time through base compensation increases, merit raises and promotions.
- We believe in compensating staff members fairly in relation to each other, their qualifications, and their impact. The salary range for a new employee in this position is $40,000 to $65,000. The salary offer of an individual candidate within this range is specific to their location and qualifications.
- Each salary offer is determined carefully using internal and external benchmarking and adjusting for the candidate’s location. You will have an opportunity to discuss salary in more detail after you begin the application process.
As a self-sustaining non-profit organization with global impact, College Board offers a job that matters, a team that cares, and a place to learn, innovate and thrive!
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