accounts payable Hamilton
Job description
About the City of Hamilton
Contribute to the City of Hamilton, one of Canada’s largest cities - home to a diverse and strong economy, an active and inclusive community, a robust cultural and dining scene, hundreds of kilometres of hiking trails and natural beauty just minutes from the downtown core, and so much more. Join our diverse team of talented and ambitious staff who embody our values of sensational service, courageous change, steadfast integrity, collective ownership and being engaged empowered employees. Help us achieve our vision of being the best place to raise a child and age successfully. #BeTheReason
JOB POSTING
JOB ID #: 20655
Accounts Payable Clerk
Corporate Services
Financial Services Taxation & Corporate Controller
120 King St. W., 9th Floor
NUMBER OF VACANCIES: 1
UNION/NON-UNION: CUPE Local 5167 Inside
HOURS Of WORK: 35.00 per week
SALARY/HOUR: $29.085 - $31.614 per hour
- Note: See appropriate Collective Agreement or the Non Union Salary Range for details.
STATUS/LENGTH: Full-Time Regular
Job Description ID #: 622
SUMMARY OF DUTIES
Reports to the Manager, Accounts Payable, Accounts Receivable and Business Application Support. Processes accounts payable invoices; performs clerical duties associated with the operation of the Accounts Payable section.
GENERAL DUTIES
Manage vendor accounts with respect to invoice payments.
Process invoices by inputting data into the Oracle Webcenter and PeopleSoft systems.
Verify and codes invoices, ensuring all deadlines for vendor terms are met and that all available discounts and GST rebates are taken.
Balance invoices with computerized totals.
Proofread data input to ensure accurate payments are made.
Retrieve and analyse accounts payable data from the financial system or from archives.
Reconcile supplier statements, investigate, review and follow up on outstanding invoices and credit notes.
Perform year end accounting functions as they relate to Accounts Payable.
Maintain filing systems.
Answer vendor inquiries.
Liaise with Operating Departments regarding invoice processing.
Run system interfaces into AP module.
Balance and process monthly billings such as office supplies billing.
Calculate and prepare adjusting journals.
Receive and answer inquiries from staff, other departments and suppliers.
Review and revise accounts payable procedures and updates procedures manuals.
Determine HST rebates.
Work in accordance with the provisions of applicable Health and Safety legislation and all City of Hamilton corporate and departmental policies and procedures related to Occupational Health and Safety.
Perform other duties as assigned which are directly related to the major responsibilities of the job.
QUALIFICATIONS
Demonstrated knowledge of basic accounting and math concepts normally acquired through a combination of education and relevant work experience.
Demonstrated knowledge of accounts payable normally acquired through work experience in an accounts payable environment.
Good working knowledge of Microsoft Office XP (Word and Microsoft Outlook).
Demonstrated knowledge of Excel at an intermediate level and the ability to create and manipulate data in Excel spreadsheets.
Good working knowledge of PeopleSoft financial system would be an asset.
Demonstrated ability to input alphabetical and numeric data at an acceptable speed.
Good written and verbal communication skills.
Demonstrated ability to work with other computer programs as required.
Demonstrated keyboarding skills.
Disclaimer:
Be advised that Human Resources frequently audits resumes of internal/external applicants to ensure/validate information provided is consistent and trustworthy. Falsification of information provided at any time throughout the recruitment process may be grounds for disqualification, and for internal applicants, subject to discipline up to and including termination.
Terms:
The City is an equal opportunity employer that is committed to inclusive, barrier-free recruitment and selection processes. Consistent with our Values and Corporate Culture Pillars, the City of Hamilton is committed to providing equitable treatment to all with respect to barrier-free employment and accommodation without discrimination. The City will provide accommodation for applicants in all aspects of the hiring process, up to the point of undue hardship. If you have an accommodation need, please contact Human Resources as soon as possible to make appropriate arrangements.
We invite you to visit the departmental webpage to obtain further information on the culture and business of this department.
The incumbent shall comply with all Health and Safety Policies and Practices for this position and the workplace.
It is the responsibility of the applicants to ensure that their application reaches Human Resources by the closing date or they may not be considered. It is also the responsibility of applicants to supply qualifications, licences and related experience relevant to the qualifications outlined above for this competition as directed. On the basis of the criteria set out above, this posting is open to all applicants
The statements made by me are true, complete and correct to the best of my knowledge. I understand that any falsification of statements, misrepresentations, deliberate omission or concealment of information may be considered just cause for discipline, up to and including termination for internal applicants and disqualification for external applicants.
About City of Hamilton, Ontario
CEO: Bob Bratina
Revenue: $2 to $5 billion (USD)
Size: 5001 to 10000 Employees
Type: Government
Website: www.hamilton.ca
