Accounts Payable Assistant Glasgow, Scotland
Job description
Who We Are
We are a comprehensive law firm, offering expert legal, property and financial services.
We are a team of highly-skilled, award-winning professionals who are committed to helping our clients achieve their goals in every area of the law. We are proud to be a part of one of the most prominent and modern legal firms in Scotland. We are Gilson Gray.
Based in Edinburgh, Glasgow, Aberdeen, Dundee and North Berwick we focus on ensuring we provide the highest level of advice and on-going service to our clients internal and external.
Our Team
We have a highly engaged, collaborative team that support each other to achieve the best results possible. We work hard but take time to celebrate success also.
We are a company that cares about building an inclusive, collaborative place to work where you can stretch yourself, personally and professionally. We value a diverse team and believe the variety of experiences and backgrounds within our team make us stronger.
The Role
We are looking to further strengthen our current team with the appointment of an experienced candidate in our Glasgow office.
Hours – 21h per week spread across 3 days, can be flexible on days.
As an Accounts Payable Specialist, you will play a vital role in our financial operations by ensuring the timely and accurate processing of all accounts payable transactions. Your attention to detail and organisation will be crucial in managing vendor invoices, reconciling payments, and maintaining positive relationships with suppliers. The successful candidate will be proactive, trustworthy, and possess excellent communication skills to collaborate effectively with our legal and finance teams.
Key Responsibilities will include:
- Communicating with relevant suppliers to process invoicing or payment queries.
- Attaching the correct documentation to invoices and reconciling purchase orders to invoices received.
- Posting invoices and credit notes and ensuring they’re coded correctly in the system.
- Preparing monthly supplier statement reconciliations
- Dealing with external and internal queries by phone and email
- Preparing and processing supplier payments and ensuring that a senior Finance Manager has signed all payments off.
- Ensuring that all accounts payable activities comply with relevant financial policies and procedures.
- Investigating and resolving outstanding creditor items
Required Knowledge and Experience:
- 1 year of previous accounts experience is desirable.
- Competent in using Microsoft office including Excel.
- Strong organisational skills
- Ability to work from your own initiative.
- Keen to learn.
- Good Attention to Detail.
Our ideal candidate would also:
- Previous experience working in Accounts payable within Legal Sector would be advantageous.
Benefits
- A competitive salary with annual review and potential bonus award depending upon performance
- 32 days holiday a year (includes bank holidays)
- Birthday off
- 3 x Death in Service benefits
- Hybrid working
- Membership of an occupational pension scheme
- Wellbeing initiatives and opportunity to access online Health Provider
This is an exciting time to join us. Think this is for you? Get in touch and find out how you can become part of the team.
Job Type: Part-time
Part-time hours: 21 per week
Benefits:
- Casual dress
- Company events
- Company pension
- Enhanced maternity leave
- Enhanced paternity leave
- Financial planning services
- Health & wellbeing programme
- Life insurance
- Referral programme
Supplemental pay types:
- Performance bonus
Experience:
- purchase ledger: 1 year (preferred)
- Accounts payable: 1 year (preferred)
Work Location: In person
