Accounts & Admin Executive Glasgow, Scotland
Job description
Yourconstruction are delightesd to be recruiting for an Admin Assistant to join a Conbstruction Company based in Cumbernauld.
Established in Scotland in 1992 my client are a supplier of powder coating materials. Following a recent acquisition, they became part of a Construction Group of Companies, and operate out of 12 facilities across the UK and Ireland.
Job Purpose:
The Accounts Administrator will be responsible for setting up accounts for new customers and raising invoices using accounts software. You will also be responsible for inputting purchase ledgers for new suppliers and chasing customer debt. General administration will also be a key part of the role.
Key Responsibilities:
· Ensuring that all outstanding accounts are identified, communicated and prioritised in accordance with internal procedures and credit safe
· Resolving invoice queries for customers by liaising with internal customers
· Processing client Debit notes and placing accounts on hold if required
· Process sales orders using the accounts software and printing delivery notes
· Ensure goods received match invoices and process on to the account’s software
· Allocate credit notes, obtain approval from Financial Director and process on the account’s software
· Check delivery notes and obtain proof of delivery from suppliers regarding materials
· Ensure nominal codes are accurate
· Produce and distribute invoices
· Identification and management of potentially high-risk customers
· Using accounts software to reconcile accounts and produce regular aged debt reports for review
· Promote and maintain relationships internally and externally to deliver excellent customer service
· General administration of the branch i.e., answering the telephone, filing and maintaining contact with internal/external customers via emails, and supporting the Sales Team.
Please note that this will change as the role and function to the business develops
Person Specification – Essential:
· Minimum 2 years’ recent experience of Sage or similar accounts package
· Confident with IT, particularly Microsoft Office Excel
· Ability to coordinate multiple tasks simultaneously
· Understanding of and commitment to provide a highest standard of customer service
· High quality verbal and written communication skills
· The ability to provide a high level of attention to detail and accuracy
· A positive team player, with demonstrable ability to work collaboratively with colleagues
Desirable:
· Experience in a sales/construction environment
· Experience with some accountancy software
Job Types: Full-time, Permanent
Salary: £19,000.00-£22,000.00 per year
Schedule:
- Monday to Friday
Ability to commute/relocate:
- GLASGOW: reliably commute or plan to relocate before starting work (required)
Experience:
- Accounting: 1 year (preferred)
- bookkeeping: 1 year (preferred)
Work Location: One location
