Job description
This position is in the Oregon Department of Education, Chief Financial Office (CFO) Accounting Unit of the Office of Finance and Information Technology (OFIT). The Accounting Unit provides the accounting services for the agency, including the School for the Deaf, Early Learning and Youth Development Divisions. The revenue and expenditure streams are complex and include the General Fund, lottery funds, federal funds, and other revenues for dedicated purposes. The Accounting Unit serves all levels of the agency's operations and provides controls for the distribution of funds to local education agencies, individuals, and a number of other state agencies and service providers statewide.
Housed within the Office of Finance and Information Technology - CFO Accounting Unit, the primary purpose of this position is to process payment batches consisting of contract invoices, accounts payable and sub-grant distributions, with a focus on appropriateness, completeness, accuracy, and proper authorization. The complexity of the agency's accounting system requires the incumbent's attention to detail to ensure payments are coded to the correct appropriation and funding stream.
Typical Duties Include:
- Processing invoices to generate voucher payments of goods and services rendered in Oregon Buys and the statewide accounting system.
- Auditing vendor and contract invoices for accuracy and completeness.
- Verify and review coding, payment amounts, index numbers, object codes, and proper authorization for purchasing.
- Research and report information relating to payments, purchase orders, vouchers or warrants as requested by appropriate staff or vendors and define or make corrections to transactions.
- Electronically manage files and records in accordance with accounting procedures.
- Process checks, payments, and other incoming non-ACH receipts processing.
- Provide customer service to internal and external partners.
- Provide technical support regarding accounts payable to support business continuation.
- Collaborate with team members to ensure production and efficiency of operations.
- Identify potential or current problems or inefficiencies in processing and recommend solutions in a collaborative manner.
Two years of experience calculating, recording, and maintaining accounting information that must include coding transactions and checking them for propriety, balancing, and resolving discrepancies in computer edits; OR
Proficiency in general accounts payable tasks,- Solid attention to detail, especially in invoice and account processing,
- Electronic and physical work product and file organization,
- High proficiency in task management and time-management skills, with proven ability to prioritize and complete work accurately within short timelines,
- Excellent written and verbal communication and customer service skills,
- Experience applying and explaining policies and procedures to a diverse audience with varying levels of accounting and account payable knowledge,
- Experience in Microsoft Suite, especially Excel with skills and experience using data query tools.
Our amazing benefits include:
- Excellentmedical, vision and dentalbenefit package for the employee and qualified family members with very low monthly out-of-pocket cost.
- Paid days off –
- 11 paid holidays per year
- 3 additional paid "Personal Business Days" per year
- 8 hours of sick leave accumulated every month
- Progressive vacation leave accrual with increases every 5 years
- In addition to standard medical benefits and employee leave, the state also provides additional optional benefits, such as basic life insurance, short-term disability, long-term disability, deferred compensation savings program, and flexible spending accounts for health care and child care expenses.
- Student Loan Forgiveness Program:if you have federal student loan debt or are thinking of going back to school, then you will want to look into this program. If you make 120 qualifying payments on your student loan while working full time for a qualifying employer, your student loan debt may be forgiven.
- If you currently work at an Oregon school district or education service district, we may be able to transfer in your sick leave balance!
- Upload a resume and cover letter.
- Failure to attach a resume and cover letter will result in the disqualification of your application.
Application Tips:
- In addition to your related work experience and education, we will use the attributes and minimum qualifications listed under the “What we are looking for” section above to determine whom to interview. Please make sure the attributes and minimum qualifications you possess are clearly demonstrated in your resume and cover letter.
- Important: Please monitor both your email and Workday account for updates regarding this recruitment. You may be asked to submit additional information after initial application.
- External Applicants: Click on the “Apply” button and submit your resume and cover letter. Please make sure to attach all required documents in the section titled Resume/CV. View thisvideofor help.
- Internal Applicants: (this includes Current State of Oregon employees): Apply via your employee Workday account. View thisjob aidfor help.
- Salary Range: The range listed is the Non-PERS salary range. Public Employee Retirement System (PERS) participating members will have their base salary increased by 6.95% and pay a 6% employee contribution to PERS.
- Your application materials will be used to determine salary based on a pay equity assessment. For further information, please visit thePay Equity Projecthomepage.
- The job posting closes at 11:59 PM (PDT) on the close date. After you submit your application, be sure to respond to the two questionnaires relating to public records requests and veterans’ preference immediately following your submission. These questions are necessary to complete the application process.
- Communication: Please monitor your Workday account, as communication will be sent to your Workday account. You must have a valid e-mail address to apply.
- Future Vacancies: This recruitment announcement will be used to establish a list of qualified candidates to fill the current vacancy and may be used to fill future vacancies as they occur.
- External Applicants (non-state of Oregon employees): If you would like to retain a copy of this job posting, please print a copy before submitting your application. Once the job posting has closed, you will not be able to access the posting.
- Background Check: This position requires successfully passing a criminal record check, which may require a fingerprint-based records check and/or credit history check, as a condition of employment.
- If you need an accommodation under the Americans with Disabilities Act (ADA), have questions or need assistance with the application process, please contact us at [email protected]. Please be sure to include the job requisition number.
- Veterans: Eligible veterans who meet the qualifications will be given veterans' preference. For further information, please see the following website:Veterans Resources. You may also call the Oregon Department of Veterans' Affairs at 1-800-692-9666.
- Visa Sponsorship: The Oregon Department of Education does not offer visa sponsorship. Within three days of hire, all applicants will be required to complete the US Department of Homeland Security's Form I-9, confirming authorization to work in the United States. The Oregon Department of Education is an E-Verify employer. If you are the successful candidate you must present your I-9acceptable documents(See page 3) for employment verification.
- Learn more aboutODE
- Understanding the State Application Process
- Resources for Job Seekers
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- Live, work, and play inSalem, Oregon.
- For additional information, you may contact us by e-mail at [email protected].