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Job description

To be one of the Trust’s leads for providing financial systems administration support, and to be responsible for other specific areas of Financial Accounting work.

The varied and busy role will see the post holder working as part of a friendly and dedicated team, working closely with other departments within the Trust.

Hybrid working applies to this post so there will be a mixture of office and remote working.

To be one of the Trust’s leads for providing systems administration support for the Oracle finance system, including processing payroll feeds into the system, monthly closedown work, providing support to users, system testing, and report writing.

To be responsible for other specific areas of Financial Accounting work, including Losses & Special Payments, the corporate credit card, and assisting with cash management tasks.

The Robert Jones and Agnes Hunt Orthopaedic NHS Trust (RJAH) is one of the leading orthopaedic hospitals in the country, with some of the highest levels of staff and patient satisfaction, as well as a strong reputation for research and innovation.

At Robert Jones and Agnes Hunt Orthopaedic Hospital we welcome talented people who align to our Core Purpose, Values and Cultural Characteristics. It is only through attracting, recruiting and continually developing our staff that live these behaviours in their day-to-day activities that we can realise our Mission, and achieve our Vision.

We have a range of staff benefits on offer to everyone who joins RJAH and you'll have access to outstanding professional development opportunities and state-of-the-art facilities – including our recently-opened £6 million Headley Court Veterans’ Orthopaedic Centre (the first unit of its kind in the UK).

Oracle Systems Admin

• Processing the monthly and weekly payroll feeds from ESR to the general ledger, checking the accuracy and completion of the information before it is imported.
• Maintaining system security through the creation/amendment/deletion of users, passwords and responsibilities.
• Maintaining the approval hierarchy for requisitioning and invoice approval, including keeping a record of authorised signatories and ensuring compliance with delegated limits in line with the Trust’s Scheme of Delegation.
• Maintaining the local elements of the coding structure, approving additions/amendments to cost centres and analysis codes.
• Ensuring the development of reports for local information requirements, writing custom user-defined reports as required or referring to the centralised Oracle systems admin team.
• Providing system support and advice to finance staff and i-Proc users across the Trust, escalating to the centralised Oracle systems admin team if necessary.
• Carrying out the month and closedown process for the General Ledger.
• Assisting the Financial & Systems Accountant with the month end closedown process for the Cash Management module, liaising with the Accounts Receivable Manager and the Accounts Payable Manager regarding closedown of their sub-ledgers.
• Assisting the Financial & Systems Accountant with testing of new/amended functionality in the system.
• Attending the Shropshire-wide Oracle user group meetings with the Financial & Systems Accountant.

• Responsibility for maintaining and reporting on the Trust’s Losses & Special Payments Register, ensuring all entries are appropriately authorised and documented. This includes the preparation of information for reporting to the Audit & Risk Committee.
• Produce monthly listing of expenditure payments over £25,000 for publication on the Trust’s web-site in line with national requirements.
• Acting as the lead for the operation of the Trust’s corporate credit card, making purchases on behalf of managers, and recording and reconciling all payments made.
• Carrying out weekly cash management payment and receipt matching between the bank account and Oracle.
• Ensuring the monthly reconciliation of agreed payroll related control accounts, producing fully documented reconciliations within agreed timescales, ensuring any discrepancies or queries are identified and resolved promptly.

• Managing own workload and time, planning, organising and prioritising work, anticipating any difficulties in meeting deadlines or targets. This includes both planned tasks and urgent requests from managers or other staff, which need to be dealt with efficiently and effectively before continuing with previous tasks.
• Resolving queries from colleagues, both finance and non-finance, at all levels, as well as patients and those external to the Trust, ensuring communications are handled promptly, courteously and effectively. This sometimes involves dealing with aggressive or upset people.
• Training junior colleagues as required, and setting an example to them by taking a courteous, polite and business-like approach when communicating verbally and in writing.
• Ensuring all procedures and working practices comply with the Trust’s Standing Financial Instructions and Scheme of Delegation, identifying improvements to processes as necessary, both within own area of work and for the wider finance department.
• Deputising for the Financial & Systems Accountant on specific issues as required.
• Providing cover as required for other members of the team during absences.
• Liaison with internal and external auditors, dealing with their queries, supplying information as necessary, and ensuring relevant audit recommendations are actioned.