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General Statement

Collects and maintains payroll documentation to ensure that employees are paid in a timely and accurate manner. Analyzes and calculates payroll data in accordance with Federal, State, and Bargaining Unit guidelines. Enters, reconciles, and processes data in payroll systems. Produces and reviews payroll reports for accuracy and performs related work as required.

Supervision Received

Reports to Assistant Director of Payroll

Supervision Exercised

Supervises part-time clerical staff as needed

Duties and Responsibilities

• Collects and maintains annual staffing forms, stipend forms and one-time payment forms for all part-time contracted employees. This includes reviewing forms for accuracy of data including titles, rates, effective dates, budget and payroll accounting. Collaborates with Human Resources and Business Office to ensure accuracy of information.
• Enters and maintains annual staffing, stipend and one-time payment information in the AIM System to be used by Payroll, Human Resources and Business Office for querying and reporting of RTE data.
• Collects and maintains attendance from reporting departments in either paper or electronic format. Analyzes payroll data submitted for compliance with college policies, bargaining unit contracts and government regulations. Works with reporting departments and employees to rectify any discrepancies found in data submitted.
• Provides training to college employees and supervisors in the use of the electronic systems used for the submission of time and attendance data.
• Enters and maintains employee payroll information in payroll systems. Updates data in employee records to ensure proper calculation of wages. (i.e. personal data, rate of pay, tax withholding, deductions, etc.)
• Calculates and inputs reported data in payroll systems. Verifies entered data for accuracy. (i.e. hours worked, stipend pay, etc.)
• Processes/transmits payroll for various employee types.
• Prepares and analyzes various reports using payroll systems and other reporting software.
• Establishes and maintains electronic data collection systems such as Access databases and Excel spreadsheets for fiscal budgetary control, financial reporting, accounting and reconciliation.
• Prepares and completes required reports and supplies information requested from external agencies.
• Confers with agency personnel to resolve accounting discrepancies.
• Contacts technical support to resolve system issues related to payroll processing.
• Assists all members of the college community with questions regarding payroll related issues.
• Attends meetings and/or training sessions as assigned.
• Performs related work as needed to maintain an efficient, organized payroll department and assists with special projects when necessary.
• Supports the AVP of Finance and Comptroller in other business office functions.
• Actively supports the teaching and learning process; practices honesty and integrity in and out of the classroom; strives to create and support a student-centered environment while fostering academic innovation and excellence.
• Works actively with other areas of the college to ensure a spirit of college wide collaboration, collegiality, civility, and teamwork. Respects the function of dissent in an academic institution while advancing a collegial atmosphere of campus collaboration.
• Embraces the ideals of diversity and inclusiveness and supports the equal rights of all people by advancing the understanding and appreciation of differences including age, race, gender, ability, religious convictions, socio-economic status, ethnic heritage, or sexual orientation.
• Provides flexible, responsive and high quality service to all, be they students, community, or staff, and continuously assesses processes and procedures and revises accordingly.
• Performs other duties as assigned.

Minimum Qualifications

• Applicants must have at least (A) one year of full-time, or equivalent part-time, professional experience in accounting or auditing, or (B) two years of full-time, or equivalent part-time, paraprofessional experience in accounting or auditing, or (C) any equivalent combination of the required (A) experience and the substitutions below.

Preferred Qualifications

• Associate Degree or higher in Accounting
• HRCMS and/or Peoplesoft payroll processing experience
• Experience with the management of labor expenditures via MMARS/LCM
• Knowledge of the Commonwealth Information Warehouse
• Proficient in MS Office (Excel and Access)
• Higher Education Experience
• Excellent oral and written communication skills

Quinsigamond Community College is an affirmative action/equal opportunity employer and does not discriminate on the basis of race, color, national origin, ethnicity, gender, disability, religion, age, veteran status, genetic information, gender identity or sexual orientation in its programs and activities as required by Title IX of the Educational Amendments of 1972, the Americans with Disabilities Act of 1990, Section 504 of the Rehabilitation Act of 1973, Title VII of the Civil Rights Act of 1964, and other applicable statutes and college policies. The College prohibits sexual harassment, including sexual violence. Inquiries or complaints concerning discrimination, harassment, retaliation, or sexual violence shall be referred to the College's Affirmative Action and/or Title IX Coordinator, the Massachusetts Commission against Discrimination, the Equal Employment Opportunities Commission or the United States Department of Education's Office for Civil Rights.

Quinsigamond Community College will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.

Diversity, inclusion, and equity are core values at Quinsigamond Community College. We are passionate about building and sustaining an inclusive, respectful, and equitable environment for all students, staff, and faculty. Every member on our college campus enriches our diversity. We support inclusion and are dedicated to ensuring equity in access to opportunities.

Quinsigamond Community College is an equal opportunity/affirmative action employer. Members of underrepresented groups, minorities, women, veterans, persons with disabilities, and all persons committed to diversity and inclusive excellence are strongly encouraged to apply.

Successful applicants will be required to complete a Criminal Offender Record Information (CORI/SORI) request.