Job description

McGill University

To apply, please visit our website: https://www.mcgill.ca/hr/careers

Accounting Clerk JR0000040004

GENERIC SUMMARY: Under the direction of the immediate supervisor at McGill-Queen-s University Press, receives, sorts, verifies, prepares and processes various documents related to purchasing, invoicing, accounts receivable or other accounting matters. Using computerized information systems, performs data entry necessary to update accounts and files. Verifies and corrects data transmitted.

MAJOR DUTIES AND RESPONSIBILITIES: (i) Receives and sends, sorts, verifies, processes and prepares various accounting documents such as purchase orders, invoices, cheque requisitions, receivables, etc. Assigns transactions to correct accounts and sub-accounts. Ensures that documents are accurate and have been approved by the relevant authority. Performs calculations and makes corrections where necessary. (ii) Using computerized information systems, performs data entry necessary to update accounts and files. Opens accounts according to specific instructions. Reviews validation reports produced by the system. Verifies and corrects data transmitted. Scans documents and verifies scanning quality. (iii) Maintains and queries databases. Reviews and corrects data. (iv) Sorts, codes, files and matches documentation according to established methods. (v) Follows up on orders. Investigates any discrepancies within established procedures. Obtains and provides factual information related to sphere of activity by telephone or in person. Refers unusual cases to person responsible. (vi) Reconciles statements and participates in the reconciliation of accounts. (vii) Requests security back-up copies of computerized information systems. (viii) Types cheques, forms and lists. Performs calculations applying appropriate rates for conversion, time duration, and financial period. Converts amounts from or into Canadian dollars according to exchange rates. (ix) Uses standard office equipment such as personal computer, typewriter, calculator, microfiche reader, photocopier and fax machine. (x) The list of duties and responsibilities outlined above is representative and not a complete and detailed list of tasks which may be performed by an employee whose position has been matched to this generic job description.

EDUCATION AND EXPERIENCE: -- DEP (Accounting) -- 1 year of related experience

Other Qualifying Skills and/or Abilities:
Demonstrated attention to detail. Proven ability to transmit and receive information accurately. Experience maintaining accurate record keeping. Proven knowledge of Microsoft Work, Excel and Outlook. Accounting background and experience with administrative duties an asset. Organization skills with ability to prioritize and meet weekly and monthly deadlines. English and French spoken and written. Able to communicate detailed information clearly to clients. Customer service oriented, demonstrated professionalism and diplomacy under pressure. Able to meet deadlines and problem solve when deadlines are at risk. Experience with Banner an asset.

Knowledge of French and English. McGill University is an English-language university where day to day duties may require English communication both verbally and in writing.”

Minimum Education and Experience:

DEP - Business Administration 1 Year Related Experience /

Hourly Salary:

(MUNACA Level C) $24.71 - $30.62

Hours per Week:

33.75 (Full time)

Supervisor:

Finance and Business Manager

Deadline to Apply:

2023-06-30

McGill University hires on the basis of merit and is strongly committed to equity and diversity within its community. We welcome applications from racialized persons/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and persons of minority sexual orientations and gender identities, as well as from all qualified candidates with the skills and knowledge to productively engage with diverse communities. McGill implements an employment equity program and encourages members of designated groups to self-identify. Persons with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence, [email protected].

Job Type: Full-time

Salary: From $24.71 per hour

Benefits:

• Company pension
• Dental care
• Disability insurance
• Employee assistance program
• Flexible schedule
• Life insurance
• On-site gym
• Paid time off
• Wellness program
• Work from home

Schedule:

• Monday to Friday

Ability to commute/relocate:

• Montréal, QC: reliably commute or plan to relocate before starting work (required)

Experience:

• Accounting: 1 year (preferred)

Work Location: In person

Application deadline: 2023-06-30

About McGill University

CEO: Suzanne Fortier
Revenue: $2 to $5 billion (USD)
Size: 5001 to 10000 Employees
Type: College / University
Website: www.mcgill.ca
Year Founded: 1821